Facilities Co-Ordinator
Benefits:
Salary: £32,654 - £37,035 per annum, Grade 4
Hours: Full Time 37 hours per week
Location: Service Headquarters, Calcot, Reading
Excellent annual leave allowance of 28 days, flexible working, onsite gym, parking facilities, and a Local Government Pension Scheme are available.
A permanent role has come up in the Facilities Department for a Facilities Co-ordinator. We are looking for an additional individual to join the Facilities team who can deliver focused service delivery in maintaining secure, safe, and functional working environments within the RBFRS estates portfolio.
You will be working as part of a close team to achieve set objectives by ensuring high standards are delivered across both hard and soft services at all times by undertaking site management of mandatory compliance inspections including reporting, recording, planning, and completion.
The role also requires the coordination of planned, preventative, and reactive maintenance and support of customer services. Coordination of contract management and liaison with approved contractors to review contractual performance, addressing queries in a timely and effective manner, submitting purchase orders (POs) for the delivery of services in line with agreed Service Level Agreements (SLAs) and contracts under financial budgetary controls.
Key Responsibilities:
1. Act as the main point of contact for RBFRS sites allocated for the management of defect reporting and compliance tasks regarding hard and soft services.
2. Complete regular site visits to liaise with internal customers and ensure statutory inspections have been completed and monitor the standards of third parties’ contractual tasks.
3. Maintain effective communications with workplace managers to ensure they are aware of planned events, contractor visits, and work programmes.
4. Responsible for the upkeep of facilities maintenance records and project files, including all test records against allocated RBFRS sites.
5. Investigate reported defects to determine appropriate action to complete repairs on a daily basis and plan corrective action against the defect category.
Key Role Requirements (Knowledge, Skills, and Experience):
1. Excellent communication skills with people at all levels, both internally and externally, remaining tactful and diplomatic at all times.
2. Experience of both hard and soft Facilities Service.
3. Ability to make decisions within own area of responsibility, demonstrating strategic thinking skills and effectively coping with complex building repairs.
4. High level of IT skills, including report writing and data entry.
5. Excellent self-management, with good planning and organisational skills to work on own initiative. Ability to analyse and identify possible causes of problems and implement solutions to minimise future occurrences.
Application and Selection Process:
The successful candidate will demonstrate and promote behaviours in line with the Job Profile/Person Specification and our Behaviour Competency Framework.
If you are interested in applying for this position, click Apply Now.
Please see the link to the Job Profile/Person Specification.
Appointment is conditional upon undertaking a Standard Disclosure and Barring Service. Rechecks will be required in line with the Disclosure and Barring Service (DBS) and Recruitment of Ex-Offenders Policy.
For further details about the role or to discuss any adaptations or adjustments we can make to assist you in your application or recruitment process, please contact Michelle Halliwell, Facilities Manager at halliwellm@rbfrs.co.uk to arrange an informal discussion.
Closing date for applications: 17:00 hours on Friday 14 March 2025.
It is anticipated that the assessment/interview process will run week commencing 24 March 2025. Anticipated start date: 28 April 2025 (tbc).
Please note that it is your personal responsibility to check whether applying/accepting this position would result in any Annual Allowance implications. A breach in the Annual Allowance threshold could result in a Tax charge.
Please view our privacy notice via this link: Applicant Privacy Statement.
Our Commitments:
Royal Berkshire Fire and Rescue Service values your individuality, diversity, and dignity. All are welcome here. Inclusion, diversity, and equality are principles which guide our decisions and will be visible throughout the Service, and we will continually work to improve in these areas.
We are committed to creating an inclusive culture of dignity and trust where everyone feels safe and comfortable to bring their whole self to work. Simply: The communities we serve are varied and diverse; we should be too.
Applications are welcome for job-share or part-time arrangements; please enquire on application.
All applications are considered on merit alone. We are a Disability Confident Leader - if you meet the essential criteria of the role, you will be guaranteed an interview if you choose to opt into the Offer of an Interview Scheme (formerly known as the Guaranteed Interview Scheme).
Royal Berkshire Fire and Rescue Service is committed to safeguarding and promoting the welfare of children and vulnerable adults, and all employees must share this commitment. Please view our Safer Recruitment Statement.
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