Job summary We're recruiting for a Forensic Administrator to join our team a the Littlemore Mental Health Centre where you'll be working with the Specialist Community Forensic Team (SCFT) based at the Oxford Clinic. In this role, you'll provide essential administrative and secretarial support to Consultant Forensic Psychiatrists and the multidisciplinary team, ensuring the smooth operation of our forensic services. Your responsibilities will include managing correspondence, organising meetings, maintaining accurate patient records, and supporting event management. We are looking for someone with excellent communication skills, proficiency in Microsoft Office, and experience in an administrative role. Knowledge of the Criminal Justice System and previous experience in a healthcare setting are desirable. If you are committed to safeguarding and promoting the welfare of vulnerable individuals, we would love to hear from you Join us and contribute to making a difference in the lives of our patients as part of a supportive and professional environment where your skills and dedication will be valued. Interviews for this role will be held on site in Oxford on Tuesday 8 April. Main duties of the job Produce correspondence and reports as required for the SCFT team Organising and attending meetings, preparing agendas, ensuring all appropriate arrangements have been made prior to meetings, including collation and distribution of any relevant papers, taking minutes, and ensuring their timely. Manage visit monitoring. Ensure electronic health records are efficiently maintained and coordinated for the SCFT Receiving complex or sensitive information, and ensuring that the information is shared with team in a timely manner. Entering patient information into Electronic Health Records ensuring the information is entered accurately and in a timely. This includes updating demographic information, uploading correspondence, creating new referrals and endings as needed. To work with, and support, other forensic administrators to maintain a comprehensive and equitable administrative service. To provide cover for other administrators in times of absence. Please refer to the job description attached for a comprehensive list of duties About us Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria. As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team" Our values are: "Caring, safe and excellent" We offer a wide range of benefits designed to support your career and wellbeing. These include: o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team Date posted 03 March 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum | pro rata Contract Permanent Working pattern Full-time Reference number 267-FS7022039 Job locations Oxford Clinic Sandford Road Oxford OX4 4XN Job description Job responsibilities We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview. Job description Job responsibilities We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview. Person Specification Qualifications Essential Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field Desirable Formal Secretarial Training (eg RSA) or other business administration qualification Knowledge Requirements Essential Good Knowledge of Microsoft Office Packages including Outlook and Calendar Working knowledge of the internet Good written and verbal skills Desirable Some knowledge of Criminal Justice System and Mentally Disordered Offenders Experience Essential Experience of working in an administrative role Word processing experience with both audio and copy typing Previous experience within an NHS/healthcare setting Desirable Previous experience working in a mental health setting Person Specification Qualifications Essential Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field Desirable Formal Secretarial Training (eg RSA) or other business administration qualification Knowledge Requirements Essential Good Knowledge of Microsoft Office Packages including Outlook and Calendar Working knowledge of the internet Good written and verbal skills Desirable Some knowledge of Criminal Justice System and Mentally Disordered Offenders Experience Essential Experience of working in an administrative role Word processing experience with both audio and copy typing Previous experience within an NHS/healthcare setting Desirable Previous experience working in a mental health setting Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Oxford Health NHS Trust Address Oxford Clinic Sandford Road Oxford OX4 4XN Employer's website https://www.oxfordhealth.nhs.uk (Opens in a new tab)