Job summary The Cellular Pathology Laboratory, part of the Integrated Laboratory Medicine (ILM) Directorate, seek an enthusiastic and suitably qualified Personal Secretary within the Molecular Team. This role involves working closely within an administration team, alongside clinicians and laboratory staff. Post holders will be required to provide an efficient administrative service to the consultants and the laboratory team. The ability to work independently, following policies and procedures for the department is essential. The successful candidate will be able to demonstrate excellent communication skills, flexibility, reliability and must have an organised approach to work. This role is varied, with ad-hoc demands therefore post holders must possess excellent time management and planning skills. These positions provide the opportunity to work within a very supportive and welcoming team and to further develop existing knowledge and skills. Previous administration/secretarial experience is required for this post. Interview Date Friday 15 November 2024 37 Hours 30 Minutes/Week You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy NO AGENCIES PLEASE Main duties of the job The successful applicant will be part of a busy administration team carrying out a variety of duties which will include: booking in molecular biopsies, typing clinical macros, handling and preparing laboratory blocks and slides, supporting the senior medical secretaries within the department and any ad hoc duties. About us Our staff oversee over 2 million patients 'contacts' each year, delivering high standards of healthcare from the following sites: Freeman Hospital Royal Victoria Infirmary (RVI) Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site) Newcastle Dental Hospital Newcastle Fertility Centre Northern Centre for Cancer Care, North Cumbria Northern Genetics Service Cramlington Manor Walks These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS. We also have offices at Regent Point in Gosforth and community sites. Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'. For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust Date posted 01 November 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Permanent Working pattern Full-time Reference number 317-2024-39-050 Job locations Royal Victoria Infirmary 317 02 Royal Victoria Infirmary NE1 4LP Job description Job responsibilities To work as part of a team providing an efficient and effective administrative service within Cellular Pathology To act as primary point of contact for all genetic pathway referrals dealt with by the office To audio type histology and post mortem reports onto the laboratory computer system. Print off and distribute histology and post mortem reports Organise and provide support for clinico-pathological meetings and multidisciplinary team meetings To provide an efficient and cost effective secretarial service for the department maintaining QA standards As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. Job description Job responsibilities To work as part of a team providing an efficient and effective administrative service within Cellular Pathology To act as primary point of contact for all genetic pathway referrals dealt with by the office To audio type histology and post mortem reports onto the laboratory computer system. Print off and distribute histology and post mortem reports Organise and provide support for clinico-pathological meetings and multidisciplinary team meetings To provide an efficient and cost effective secretarial service for the department maintaining QA standards As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. Person Specification Qualifications & Education Essential Must have RSA 3 or equivalent which will includes: o Knowledge of secretarial procedures o IT Skills including the use of Office software packages o Good audiotyping skills Previous experience at personal secretary level Relevant experience working as a secretary in an office, including time in an Histology Office Knowledge & Experience Essential Must have knowledge and experience of using Microsoft Office Word, Excel, PowerPoint and Outlook Must have knowledge of all office procedures Must have extensive knowledge of medical terminology Must have a basic knowledge and understanding of the role of Cellular Pathology in the diagnosis and treatment of disease Desirable Experience of using LIMS Knowledge of minute taking Skills & Abilities Essential To be able to use audio digital dictation Desirable Ability to organise conferences, meetings and events Person Specification Qualifications & Education Essential Must have RSA 3 or equivalent which will includes: o Knowledge of secretarial procedures o IT Skills including the use of Office software packages o Good audiotyping skills Previous experience at personal secretary level Relevant experience working as a secretary in an office, including time in an Histology Office Knowledge & Experience Essential Must have knowledge and experience of using Microsoft Office Word, Excel, PowerPoint and Outlook Must have knowledge of all office procedures Must have extensive knowledge of medical terminology Must have a basic knowledge and understanding of the role of Cellular Pathology in the diagnosis and treatment of disease Desirable Experience of using LIMS Knowledge of minute taking Skills & Abilities Essential To be able to use audio digital dictation Desirable Ability to organise conferences, meetings and events Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name The Newcastle upon Tyne Hospitals NHS Foundation Trust Address Royal Victoria Infirmary 317 02 Royal Victoria Infirmary NE1 4LP Employer's website https://careers.nuth.nhs.uk/why-us (Opens in a new tab)