Personal Assistant at Derbyshire Healthcare Foundation NHS Trust
Are you an organized professional with a passion for supporting others? Derbyshire Healthcare NHS Foundation Trust is hiring a Personal Assistant and invites applications from qualified candidates.
Derbyshire Healthcare is a leading provider of specialist services in:
– Substance misuse services
Additionally, the Trust delivers a wide range of children’s services across Derby and southern Derbyshire. With over 2,800 colleagues, it serves a combined population of approximately one million people through community and inpatient settings throughout Derbyshire.
Why Work with Us?
– Recognized Excellence: Ranked as one of the best trusts in its field, with 75% of staff agreeing it is a great place to work and receive care.
– Staff Support: Committed to wellbeing, engagement, and recognition through active staff networks and reward programs.
– Community Impact: Dedicated to delivering high-quality services that make a difference in people’s lives.
Join a team that values collaboration, innovation, and compassionate care.
Position: Personal Assistant
Salary: £26,530 to £29,1145 per annum
Job Type: Contract, fixed term of 6 months
About the Role
Want to make a real difference and have a truly rewarding career? Join ‘Team Derbyshire Healthcare’ and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people’s lives’.
To provide a comprehensive, high quality secretarial service to General Managers and Area Service Managers within Operational Services.
To deal with enquiries and referrals to the department promptly and in accordance with Trust policy and procedure.
To co-ordinate secretarial services, including the preparation of agendas and papers, minute taking, taking follow up action as required, diary management of multiple diaries, processing letters and other jobs noted in the key results section.
This post is fixed term, however there is a possibility that it may become permanent in the future.
Main Duties
* Provide a comprehensive secretarial service orally, in writing and electronically, including audio typing/word processing of agendas and papers, letters, notes, minute taking, producing action matrix, and other routine correspondence.
* Produce/adapt/design documents, charts, tables etc., by use of Microsoft IT packages, e.g., Word, Excel, Access for services and disseminate information via email.
* Effectively manage electronic diaries on a daily basis for General Manager and Area Service Managers, using Microsoft Outlook. Ensure effective daily time management.
* Work autonomously on own initiative, unsupervised, to manage and prioritise own workload, delegating tasks as appropriate. Using own electronic calendar and Outlook flag system to plan workload and training. To complete a range of work that is routine and non-routine. To plan and organise own workload, some ongoing. This will need constant review and amendment by yourself to meet daily demands and needs of the service.
* Ensure the maintenance of accurate and efficient electronic filing systems, ensuring strict confidentiality of client/staff identifiable information.
* Provide full support to a range of professional senior management operational and performance meetings including note taking, room booking or virtual room booking. Coordinating diaries to arrange meetings for internal staff and external agencies. Attending the meetings in person or virtually. Downloading meeting videos for note taking where applicable.
* Ensure emails are reviewed and acted upon promptly. Setting up and maintaining an action list to ensure they are completed to deadline.
* Undertake a range of word processing tasks including audio typing, typing from video, typing letters, typing minutes, typing job descriptions, statements for investigations. This includes typing notes or information written by someone else.
* Collect details for operational structures, and contacts. Keeping them accurate and up to date. Disseminating to others in the Trust.
* Support the Trust’s various disciplinary, investigation and complaint processes. These are not routine and will disrupt workload. Arranging meetings, sending appointments, taking and typing statements. This will require exposure to confidential information with sensitive, complex, or distressing contents. This will require adjustment to work schedule as this takes priority and has a short deadline.
Qualifications
* GCSE English Grade C or new Grade 4 or equivalent.
* Typing Qualification (to RSA III standard) or equivalent typing or word processing qualification/demonstrable experience.
* Experience and knowledge of using variety of software programmes including Microsoft Outlook, Word, Excel and PowerPoint.
* Experience of diary/email management using Outlook and arranging meetings.
* Experience of formal note taking of meetings.
* CLAIT/IBT2/ECDL or equivalent IT qualification/demonstrable experience.
* Experience of managing multiple diaries.
* To travel to other premises to cover colleagues and to attend and support meetings (driving licence not essential).
* Commitment to flexible working where this is possible.
Required Documents
* CV/Resume
Application Process
Interested and qualified candidates should kindly CLICK HERE to learn more and apply.
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