89998 - Business Admin - HMPYOI Swinfen Hall
Number of jobs available: 1
Detail of reserve list: 12 Months
Region: West Midlands
City/Town: Lichfield
Building/Site: HMYOI SWINFEN HALL LICHFIELD, WS14 9QS
Grade: AO
Band: 3
Post Type: Permanent
Working Pattern: Full Time
Role Type: Administration / Corporate Support
Will the successful applicant have line manager responsibilities? No
37 hour week
Overview of the job
This is an administrative job in an establishment.
Summary
The job holder will provide administrative support for the pathways and assist in reducing reoffending by prisoners through the provision of opportunities from reception to release.
This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
1. Undertake a share of the transactional activity associated with the Activity Hub. This includes processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:
* Pathways
* Student applications
* Resettlement pathway contracts
* Procurement of Goods for unit
* Regime Monitoring
* Activity Board
* Management Information Systems
* Industries/Manufacturing
* Education Provision
* Activity/Labour Allocation
* Library activities
* Prisoner Pay
1. Promote the work of the Unit and provide opportunities for prisoners by helping to arrange and contributing towards:
* Job club
* Exit interviews
* Housing Clinics
* Induction Assessments
2. Undertake other administrative tasks including:
* Organise, produce and maintain accurate records for area of work
* Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
* Complete monitoring returns for area of work
* Input requisitions on to the finance database and process requisitions for defined area of work
* Co-ordinate any awareness sessions for area of work
* Prepare paperwork for checking by manager, conducting initial checks as required
* Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
* Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
* Collate information relating to relevant Service Delivery Indicators (SDIs)
* Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and are not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Behaviours
* Changing and Improving
* Communicating and Influencing
* Working Together
* Managing a Quality Service
* Delivering at Pace
Job holders must complete specific training in their specialism once they take up post.
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home (please be aware that this role can only be worked in the UK and not overseas).
Standard full-time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS’ Flexible Working policy.
If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitably qualified staff.
The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.
Benefits
* Annual Leave: The holiday year runs from 1 March. If you work a non-standard work pattern, your leave entitlement may be expressed in either hours or days as appropriate.
* Bank, Public and Privilege Holidays: You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays.
* Pension: The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.
* Work Life Balance: HMPPS is keen to encourage alternative working arrangements.
* Season Ticket Advance: After two months’ service, you’ll be eligible to apply for a season ticket advance.
* Childcare Vouchers: For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers.
* Training: HMPPS is committed to staff development and offers a range of training and development opportunities.
Eligibility: All candidates are subject to security and identity checks prior to taking up post.
Working for the Civil Service: The Civil Service Code sets out the standards of behaviour expected of civil servants.
Diversity & Inclusion: The Civil Service is committed to attract, retain and invest in talent wherever it is found.
Success Profiles will enable a fairer and more inclusive method of recruitment.
#J-18808-Ljbffr