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Job Title: Temp - Perm Executive Assistant
Location: Epsom and London
Skills Required:
* Proficiency in Microsoft Excel and PowerPoint
* Strong communication and organisational skills
Number of People Required: 1
Contract Type: Temp To Perm
Hourly Rate: £23ph - £25ph
Driving Required: No
Working Pattern: Full Time, Mon - Fri, Hybrid working, Travel to the London office will be required weekly.
* Health insurance
Role Overview:
We are seeking a proactive and organised Executive Assistant to provide essential support to our Executive Board. As a vital member of our team, you will act as an ambassador for the department, handling complex and confidential correspondence with tact and diplomacy.
Key Responsibilities:
* Philtre, redirect, and respond to the Directors' telephone calls and written correspondence, demonstrating discretion in sensitive matters.
* Facilitate travel and facilities requirements for visitors, managing all logistics for meetings, workshops, and conferences.
* Produce high-quality documents, including transcriptions, formatting, and presentations, ensuring accuracy and professionalism.
* Maintain accurate records and prioritise tasks effectively while exercising the utmost confidentiality.
* Collaborate with fellow Executive Assistants to ensure seamless support across the Executive Board.
* Manage the complex diary of the Director, optimising their time and proactively addressing issues in their absence.
* Organise and coordinate travel arrangements, including flights, accommodation, and transport.
* Attend meetings, draught agendas, take minutes, and follow up on action items to ensure accountability.
* Prepare presentation materials and handouts to a high standard, supporting the Director's initiatives.
* Coordinate onboarding arrangements for direct reports, ensuring a smooth transition for new team members.
* Source and issue purchase order numbers, validate incoming invoices, and maintain office supplies.
Ideal Candidate:
The successful candidate will demonstrate initiative, possess strong communication skills, and have the ability to manage multiple priorities in a fast-paced environment. You will be adept at building connections and conducting research to enhance the department's profile. Your attention to detail and proactive problem-solving abilities will be key in this role.
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