Job summary To lead on and manage, strategically and operationally on Hard FM services including: Planned Preventative Maintenance Reactive repairs and maintenance Remedial works Minor works/small projects Capital projects Electro-Medical Engineering (EME) and medical devices The Associate Director of Estates takes leadership responsibility for the development and management of the physical environment and will inspire and manage a team delivering maintenance and solutions to the technically operational areas of the estate. The post holder will ensure that the infrastructure on each of SCFT's sites supports the provision of high quality, safe care and delivers a positive experience for all that use them. In achieving this, the post holder is required to ensure that the company meets all its statutory and regulatory requirements. The Associate Director of Estates is a senior and significant management post at SCFT. Although the post holder is responsible for the development, management and operation of SCFT's estate, they need to be a general manager of the highest calibre who can make a significant contribution to the development and delivery of SCFT's wider strategic aims and objectives and its operation policies. They are expected to play a key leadership role within the senior management team by developing the estate and the Estates, EME and Capital teams delivering the service. Main duties of the job Strategic Planning of the Estate Programme management and governance Interaction with external bodies Operational Delivery Financial Management About us Why work for us? We have opportunities for everyone across our wide variety of services working in supportive team environments, including medical, clinical, support and corporate services Positive 2022 NHS Staff Survey results with compassionate culture and leadership, and support for staff wellbeing, scoring highly. A variety of working environments across the community, in patients' homes, within our community hospitals and bases across the county. Supportive flexible working patterns such as: part time, flexi time, annualised hours, and flexi retirement options. Excellent training and development opportunities tailored to individuals. Research opportunities Cost-effective and convenient workplace nurseries in Crawley, Hove and Brighton Thriving BAME, Disability and Wellbeing, LGBT and Religion and Belief staff networks We are proud to be a Level 3 accredited Disability Confident Leader, committed to creating inclusive workplaces. We are proud to be a Veteran Aware Trust, achieving accreditation from Veterans Covenant Healthcare Alliance (VCHA) Located in stunning Sussex, with easy access to the South Downs and the coast. Access to a wide range of benefits and discounts for NHS staff. Date posted 30 January 2025 Pay scheme Agenda for change Band Band 8c Salary Depending on experience Per annum Contract Permanent Working pattern Full-time Reference number 150-MT1510-COR Job locations Brighton General Hospital Elm Grove Brighton BN2 3EW Job description Job responsibilities Job summary To lead on and manage, strategically and operationally on Hard FM services including: Planned Preventative Maintenance Reactive repairs and maintenance Remedial works Minor works/small projects Capital projects Electro-Medical Engineering (EME) and medical devices The Associate Director of Estates takes leadership responsibility for the development and management of the physical environment and will inspire and manage a team delivering maintenance and solutions to the technically operational areas of the estate. The post holder will ensure that the infrastructure on each of SCFTs sites supports the provision of high quality, safe care and delivers a positive experience for all that use them. In achieving this, the post holder is required to ensure that the company meets all its statutory and regulatory requirements. To lead and manage the Estates Team so as to provide a physical environment that is efficient, adaptive and responsive, in both the short and long-term, to the strategic aims, objectives and priorities of SCFTs customers. To provide professional advice to SCFT, including statutory health and safety and security requirements and to deputise for the Director of Estates & Facilities on relevant professional matters. The Associate Director of Estates is a senior and significant management post at SCFT. Although the post holder is responsible for the development, management and operation of SCFTs estate, they need to be a general manager of the highest calibre who can make a significant contribution to the development and delivery of SCFTs wider strategic aims and objectives and its operation policies. They are expected to play a key leadership role within the senior management team by developing the estate and the Estates, EME and Capital teams delivering the service. Communication and working relationships Be responsible for customer relationships, through attendance at the both internal and external groups, chairing user group meetings and by prompt and positive responses to all customer complaints, ensuring at all times, good lines of communication throughout the Trust. Work with other members of the department to ensure a smooth and consistent service delivery is achieved to provide service excellence to both internal and external customers and patients. Key responsibilities Strategic Planning of the Estate Assisting the Director of Estate & Facilities with creating and maintaining a strategic estate plan (over a 10 year timescale) in line with the overall objectives of SCFT. Delivery of the strategic plan and Leadership of Estates, EME and Capital Managers. Development of a 10/15 year capital replacement plan that responds to the service development requirements of SCFT. Programme management and governance Devise and deliver an Estates Service Improvement plan in line with SCFT strategy to ensure that the service is improved and can confidently deliver services in compliance with statutory requirements. Ensure that all services provided by the division follow SCFT procurement rules and are in line with Standard Financial Instructions. Any contracts should be tendered to ensure they are back to back with divisional SLAs and standardised across the estate wherever possible, representing value for money. Draft, develop and implement policy, procedure and process across the division to ensure standardisation and adherence of the same. Identify improvements or gaps in service as well as staff training requirements with the departmental managers to continually improve standards of service. Development of Capital programme annually and ensure the delivery of the plan is in line with projected spend and timelines. Assist Managers with the compilation of business cases and tendering documentation where required, ensuring the final proposal is of sufficient standard for submission. Provide leadership and ownership to the assurance of project completion by ensuring a seamless handover of all capital projects is undertaken and relevant maintenance regimes and data are implemented in to the relevant systems to ensure the on-going operation of said assets and buildings. Interaction with external bodies Act as the SCFT point of contact for external bodies such as NHS Property Services and other Trusts (SCPT, ESHT, UHS etc) with regards to Estates operational issues & advice. Act as the Divisional representative for all Estates escalations and presence at formal meetings. Communication between the services identified above and their users, community groups and voluntary sector. This includes reporting to Brighton & Hove City Council, PCT partners and the Trust Board of Directors. Communicates frequently with a wide range of colleagues, organisations and agencies. This includes attending meetings, and the delivery of highly complex messages via reports and presentations and undertake training sessions for any of the technical functions identified above. Deliver highly complex messages, relating to service changes (market testing, outsourcing, TUPE transfers etc), to staff and senior managers. Liaison with the wider NHS, Department of Health, local Councils and other local groups on a frequent basis. To lead in the Care Quality Commission assurance process for the outcomes that relate to the department and to provide evidence in relation to the outcome standards. Operational Delivery Direct line management responsibilities consists of: Estates ManagersEME ManagerCapital Projects ManagerEstates Help Desk Defining, for the Departmental management team, their overall objectives and targets in support of the Estate Strategy and monitoring results to ensure that planned objectives and services levels are met. Setting and monitoring the professional standards required of departmental staff, having regard to quality expectations as well as relevant statutory and regulatory requirements. Reviewing and updating applicable Service Level Agreements and KPIs to reflect the needs of SCFT to ensure excellent service levels are delivered. This will include working with NHS PS to ensure a high level of service is provided throughout the estate. Embedding change derived from the Service Improvement programme and monitoring delivery to ensure this is at the required standard to meet the required Key Performance Indicators and Service Level Agreements. Ensure all systems have adequate reporting capabilities to enable accurate data provision, together with the ability to carry out informed analysis identifying and enabling focus on key areas for improvement. Oversee the delivery of national data compilations such as ERIC and PAM, ensuring data is accurate and timelines are met. Manage out-sourced external providers to achieve high standards and ensure good working partnerships. Prepare relevant specifications and undertake market testing in preparation of in-house/outsourcing tenders, including the service level agreement process where required. Ensure robust emergency, contingency and continuity plans are in place to allow for continuous service delivery throughout the division. Financial Management Compilation of annual budgets for the division to accurately reflect the needs of the department. Current budgetary responsibility for £9m pa capital funding and £4m pa revenue budget, plus an income stream of £2m pa (provision of M&E services to NHS PS). Constant review to ensure value for money, efficiencies and potential savings in order to contribute to the wider divisional CIP programme. The post holder is an authorised signatory for purchases within the Estates function, and also authorises staff timesheets and expense claims including bank and agency staff employed within the Estates function. The post holder is responsible for procurement of goods and services relating to the Estates function, including contracts for outsourced services and services delivered through Service Level Agreements (SLAs) with other NHS organisations. The post holder is responsible for security of stock within the designated stores areas. Job description Job responsibilities Job summary To lead on and manage, strategically and operationally on Hard FM services including: Planned Preventative Maintenance Reactive repairs and maintenance Remedial works Minor works/small projects Capital projects Electro-Medical Engineering (EME) and medical devices The Associate Director of Estates takes leadership responsibility for the development and management of the physical environment and will inspire and manage a team delivering maintenance and solutions to the technically operational areas of the estate. The post holder will ensure that the infrastructure on each of SCFTs sites supports the provision of high quality, safe care and delivers a positive experience for all that use them. In achieving this, the post holder is required to ensure that the company meets all its statutory and regulatory requirements. To lead and manage the Estates Team so as to provide a physical environment that is efficient, adaptive and responsive, in both the short and long-term, to the strategic aims, objectives and priorities of SCFTs customers. To provide professional advice to SCFT, including statutory health and safety and security requirements and to deputise for the Director of Estates & Facilities on relevant professional matters. The Associate Director of Estates is a senior and significant management post at SCFT. Although the post holder is responsible for the development, management and operation of SCFTs estate, they need to be a general manager of the highest calibre who can make a significant contribution to the development and delivery of SCFTs wider strategic aims and objectives and its operation policies. They are expected to play a key leadership role within the senior management team by developing the estate and the Estates, EME and Capital teams delivering the service. Communication and working relationships Be responsible for customer relationships, through attendance at the both internal and external groups, chairing user group meetings and by prompt and positive responses to all customer complaints, ensuring at all times, good lines of communication throughout the Trust. Work with other members of the department to ensure a smooth and consistent service delivery is achieved to provide service excellence to both internal and external customers and patients. Key responsibilities Strategic Planning of the Estate Assisting the Director of Estate & Facilities with creating and maintaining a strategic estate plan (over a 10 year timescale) in line with the overall objectives of SCFT. Delivery of the strategic plan and Leadership of Estates, EME and Capital Managers. Development of a 10/15 year capital replacement plan that responds to the service development requirements of SCFT. Programme management and governance Devise and deliver an Estates Service Improvement plan in line with SCFT strategy to ensure that the service is improved and can confidently deliver services in compliance with statutory requirements. Ensure that all services provided by the division follow SCFT procurement rules and are in line with Standard Financial Instructions. Any contracts should be tendered to ensure they are back to back with divisional SLAs and standardised across the estate wherever possible, representing value for money. Draft, develop and implement policy, procedure and process across the division to ensure standardisation and adherence of the same. Identify improvements or gaps in service as well as staff training requirements with the departmental managers to continually improve standards of service. Development of Capital programme annually and ensure the delivery of the plan is in line with projected spend and timelines. Assist Managers with the compilation of business cases and tendering documentation where required, ensuring the final proposal is of sufficient standard for submission. Provide leadership and ownership to the assurance of project completion by ensuring a seamless handover of all capital projects is undertaken and relevant maintenance regimes and data are implemented in to the relevant systems to ensure the on-going operation of said assets and buildings. Interaction with external bodies Act as the SCFT point of contact for external bodies such as NHS Property Services and other Trusts (SCPT, ESHT, UHS etc) with regards to Estates operational issues & advice. Act as the Divisional representative for all Estates escalations and presence at formal meetings. Communication between the services identified above and their users, community groups and voluntary sector. This includes reporting to Brighton & Hove City Council, PCT partners and the Trust Board of Directors. Communicates frequently with a wide range of colleagues, organisations and agencies. This includes attending meetings, and the delivery of highly complex messages via reports and presentations and undertake training sessions for any of the technical functions identified above. Deliver highly complex messages, relating to service changes (market testing, outsourcing, TUPE transfers etc), to staff and senior managers. Liaison with the wider NHS, Department of Health, local Councils and other local groups on a frequent basis. To lead in the Care Quality Commission assurance process for the outcomes that relate to the department and to provide evidence in relation to the outcome standards. Operational Delivery Direct line management responsibilities consists of: Estates ManagersEME ManagerCapital Projects ManagerEstates Help Desk Defining, for the Departmental management team, their overall objectives and targets in support of the Estate Strategy and monitoring results to ensure that planned objectives and services levels are met. Setting and monitoring the professional standards required of departmental staff, having regard to quality expectations as well as relevant statutory and regulatory requirements. Reviewing and updating applicable Service Level Agreements and KPIs to reflect the needs of SCFT to ensure excellent service levels are delivered. This will include working with NHS PS to ensure a high level of service is provided throughout the estate. Embedding change derived from the Service Improvement programme and monitoring delivery to ensure this is at the required standard to meet the required Key Performance Indicators and Service Level Agreements. Ensure all systems have adequate reporting capabilities to enable accurate data provision, together with the ability to carry out informed analysis identifying and enabling focus on key areas for improvement. Oversee the delivery of national data compilations such as ERIC and PAM, ensuring data is accurate and timelines are met. Manage out-sourced external providers to achieve high standards and ensure good working partnerships. Prepare relevant specifications and undertake market testing in preparation of in-house/outsourcing tenders, including the service level agreement process where required. Ensure robust emergency, contingency and continuity plans are in place to allow for continuous service delivery throughout the division. Financial Management Compilation of annual budgets for the division to accurately reflect the needs of the department. Current budgetary responsibility for £9m pa capital funding and £4m pa revenue budget, plus an income stream of £2m pa (provision of M&E services to NHS PS). Constant review to ensure value for money, efficiencies and potential savings in order to contribute to the wider divisional CIP programme. The post holder is an authorised signatory for purchases within the Estates function, and also authorises staff timesheets and expense claims including bank and agency staff employed within the Estates function. The post holder is responsible for procurement of goods and services relating to the Estates function, including contracts for outsourced services and services delivered through Service Level Agreements (SLAs) with other NHS organisations. The post holder is responsible for security of stock within the designated stores areas. Person Specification Qualifications and/or professional registration Essential Degree MSc in engineering or Professional knowledge plus additional specialist knowledge acquired through training and experience to Masters level equivalent Desirable Professional Qualification/ Membership of an appropriate professional organisation. Experience Essential 5 years experience in management Minimum 3 years Senior management experience. Experience of market testing, contract monitoring and managing hard services. Knowledge of associated legislation. Quality assurance and value for money. Sound knowledge of Financial Management. Desirable Estates Management/Capital projects experience in the NHS. Skills and Knowledge Essential Communication Skills Communicating highly complex or highly sensitive (commercial in confidence) information including use of negotiating skills (e.g. management of outsourced Hard services/market testing and Service Level Agreements) and using persuasive/motivational skills (in order to deliver appropriate performance levels from staff/contractors). Communication of highly complex information where there are significant barriers to acceptance e.g. policy changes which have an impact on service delivery or employment, such as TUPE transfers, changes to services. Analytical and Judgement Skills Analyse performance of Hard FM services in relation to performance targets (KPI's) and strategic objectives. Ability to develop business plans and strategies in order to deliver Hard FM services aligned to Trust business objectives Able to provide professional advice. Planning and Organisation skills Ability to develop long term strategies and business plans for Hard FM services, which impact across the Trust and partner organisations. Ability to undertake complex audits and take appropriate actions. Ability to review of the Estates Satisfaction service and take appropriate actions and implement plans Able to lead and motivate and develop staff. Able to work under pressure and meet deadlines Demonstrates an understanding of the basic principles in relation to staff, patients and the public. Extensive experience of leading and managing the development and implementation of estates strategy to support an organisation's corporate strategy. Experience in an estate leadership role across a large-scale property portfolio with significant operational land and property holdings and live 24/7 operations. Track record of leading the provision of operational estates and services such as estates maintenance and compliance and associated operational budgets. Ability to use specialist software to create reports and develop performance management reporting templates (using spreadsheets/databases) in order to inform senior management/Trust Board. Desirable Understanding and/or application NHS Plans. Knowledge and experience of Environmental Sustainability. Other Requirements Essential Equal Opportunities: An understanding of the principles of equal opportunities in relation to staff and patients Person Specification Qualifications and/or professional registration Essential Degree MSc in engineering or Professional knowledge plus additional specialist knowledge acquired through training and experience to Masters level equivalent Desirable Professional Qualification/ Membership of an appropriate professional organisation. Experience Essential 5 years experience in management Minimum 3 years Senior management experience. Experience of market testing, contract monitoring and managing hard services. Knowledge of associated legislation. Quality assurance and value for money. Sound knowledge of Financial Management. Desirable Estates Management/Capital projects experience in the NHS. Skills and Knowledge Essential Communication Skills Communicating highly complex or highly sensitive (commercial in confidence) information including use of negotiating skills (e.g. management of outsourced Hard services/market testing and Service Level Agreements) and using persuasive/motivational skills (in order to deliver appropriate performance levels from staff/contractors). Communication of highly complex information where there are significant barriers to acceptance e.g. policy changes which have an impact on service delivery or employment, such as TUPE transfers, changes to services. Analytical and Judgement Skills Analyse performance of Hard FM services in relation to performance targets (KPI's) and strategic objectives. Ability to develop business plans and strategies in order to deliver Hard FM services aligned to Trust business objectives Able to provide professional advice. Planning and Organisation skills Ability to develop long term strategies and business plans for Hard FM services, which impact across the Trust and partner organisations. Ability to undertake complex audits and take appropriate actions. Ability to review of the Estates Satisfaction service and take appropriate actions and implement plans Able to lead and motivate and develop staff. Able to work under pressure and meet deadlines Demonstrates an understanding of the basic principles in relation to staff, patients and the public. Extensive experience of leading and managing the development and implementation of estates strategy to support an organisation's corporate strategy. Experience in an estate leadership role across a large-scale property portfolio with significant operational land and property holdings and live 24/7 operations. Track record of leading the provision of operational estates and services such as estates maintenance and compliance and associated operational budgets. Ability to use specialist software to create reports and develop performance management reporting templates (using spreadsheets/databases) in order to inform senior management/Trust Board. Desirable Understanding and/or application NHS Plans. Knowledge and experience of Environmental Sustainability. Other Requirements Essential Equal Opportunities: An understanding of the principles of equal opportunities in relation to staff and patients Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Sussex Community NHS Foundation Trust Address Brighton General Hospital Elm Grove Brighton BN2 3EW Employer's website https://www.sussexcommunity.nhs.uk/work-with-us/ (Opens in a new tab)