Job Title
Travel Coordinator
Overview
Providing effective Travel Coordination support across SMC business areas
Department: All
Location/Branch: SMC Blades Chester
Position reports to: Head of Technical Services
Position is responsible for: Travel
HSE Responsibilities
* Following health, safety and environmental policies, procedures and instructions
* Attending HSE training
* Reporting any hazards or failings in safety procedures
* Taking reasonable care of their own HSE compliance
* Strive to improve HSE both personally and for the business
Main Duties
* Plan and Execute travel provisions for personnel allocated to projects and any other company travel requests.
* Arrange booking of Flights, Hire Cars, Accommodation, Taxis, Trains, Ferries, and any other form of transport required to meet requirements.
* Provide communication to personnel regarding travel dates and times.
* Provide communication to personnel about changes to travel and provision of timely information to inform SMC personnel regarding travel arrangements.
* Provide direct support and liaison for onshore and offshore personnel regarding travel issues.
* Liaise, monitor, and record costs with travel agents for flight information hire cars and hotel booking.
* Completion of Purchase Orders and Credit Card Expenditures on Company finance systems.
* Provide support with the application of personnel visas and work permits.
* Keeping up to date with any new or amended processes, procedures and regulatory changes that impact the role and learning information about new products, always following instructions from the Company.
Additional Responsibilities/Requirements
* Assist other departments as required.
* Undertake other office-based admin tasks as instructed
Knowledge
* Computer literacy skills – Intermediate Excel, Word Knowledge of Standard Forms of Contracts
* Industry and/or travel experience. (desirable)
* Previously worked in an administrative role for at least 2 years.
* Able to demonstrate competency with IT skills.
Skills and Abilities
* Good planner and able to assess own performance.
* Be able to think clearly and analytically.
* Excellent interpersonal and communication skills Self-motivated
* Results-orientated Positive outlook
* Be able to gather unbiased information Reliable.
* Well-presented and business-like.
* Able to deal with difficult clients or customers.
* Clear focus on customer satisfaction
Experience
* Industry and/or travel experience. (desirable)
Qualifications
* Travel Management qualification. (Desirable)
* GCSE Maths and English or equivalent Grade C / Level 2 and above.
* A full UK drivers' license
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