JOB OVERVIEW
We have a fantastic new job opportunity for an Administrator / PA / Administration Clerk to Governors who is an enthusiastic, dedicated individual with excellent administrative, secretarial and interpersonal skills and experience of taking accurate minutes of meetings.
As an Administrator / PA / Administration Clerk to Governors you will work across and travel between all three schools within the Trust. Each Local Governing Body (LGB) meets 6 times per year, one meeting each half term. LGB meetings take place on a Monday during the early evening, lasting for about an hour and a half.
Working as an Administrator / PA / Administration Clerk to Governors you will be required to provide a high-quality professional clerking service, drafting agendas, providing template reports and producing accurate minutes of meetings. Policy review management and other ad-hoc administration/governance duties will also be required.
DUTIES
Your role as Administrator / PA / Administration Clerk to Governors will include:
1. Provide a confidential Administration, PA and support service to the Academy Trust and Local Governing Bodies working with the Governance Professional
2. Prepare documentation such as agendas, report templates, as required for Governors’ meetings ensuring deadlines are met
3. Take accurate minutes for all Local Governing Body meetings
4. Produce draft minutes for approval by the Headteacher and Local Governing Body Chair
5. Copy and circulate final, approved minutes to all members as appropriate
6. Ensure prompt and efficient filing system of minutes and documents is maintained
7. Act as correspondent on behalf of the Trustees and Governing Body if requested to do so
8. Maintain records of correspondence and DfE documents
9. Advise on or obtain advice and information for the Local Governing Body as required
10. Maintain other Governor files including school policies and other school documents
11. To Clerk other Governing Body committees as requested
12. If required, run the elections of parent and teacher governors
13. Assist in the preparation of and maintain a Governors’ handbook
CANDIDATE REQUIREMENTS
14. Good Administration or Secretarial experience including taking minutes of meetings
15. Good written and oral communication skills
16. Good organisational skills
17. Ability to work as a team
18. High standards of expectation
19. Patient and Calm under pressure
20. Have Excellent interpersonal skills
21. A positive and proactive attitude is essential
22. Driving Licence and own transport required
BENEFITS
Benefits of working for the trust include:
23. Friendly and sociable colleagues
24. Free on-site car park
25. Staff membership rates to the modern on-site Leisure Centre
26. Enrolment in one of the UK’s Largest public sector pension schemes
27. A tax efficient Cycle-to-Work scheme through salary sacrifice
The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The Trust will ensure that all their recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service / DBS checks along with other relevant employment checks.
We reserve the right to close any of our vacancies early.
APPLY TODAY…
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JOB REF: AWDO-P12027
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