Job summary CCU/Cardiology ward is a 31 bedded cardiac ward at Basingstoke and North Hampshire hospital, part of Hampshire Hospitals NHS Foundation Trust. We have an opening for a Ward Manager's Assistant, to provide comprehensive administrative services to the clinical matron to optimise their time to enable them to fulfil the clinical element of their role. The post holder will provide a full secretarial and administrative service to optimise the time of the designated Managers by co-ordinating all diary commitments. The post holder will be expected to develop in-depth specialist knowledge of the team/service/division and the ability to provide detailed advice and information to whoever requests it. The role will require constant awareness of the work and key priorities of the division, dealing with highly confidential and sensitive matters. Main duties of the job We are looking for someone who can: Provide administrative support for relevant members of staff to enable to efficient running of the ward including: Roster and staff support, Organisation of staff training and audit input You will have knowledge of Microsoft word, Outlook, Excel and have a professional telephone manner We hope this exciting and rewarding role catches your imagination and you are encouraged to apply and contribute to providing outstanding care for the people of Hampshire. About us Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire. Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive. We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer. The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust. Date posted 08 November 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year PA Contract Permanent Working pattern Full-time Reference number 251-MED0936CARD-A Job locations Basingstoke Aldermaston Road Basingstoke RG24 9NA Job description Job responsibilities Happy to Talk Flexible Working - all requests for flexible and part time working will be considered. Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. Job description Job responsibilities Happy to Talk Flexible Working - all requests for flexible and part time working will be considered. Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. Person Specification Training & Qualifications Essential Level 4 NVQ or equivalent Senior administration training or relevant experience Recognised computer literacy course (e.g. ECDL) or equivalent experience Desirable Professional PA/secretarial qualification Project management training/qualification Planning and Organisation Essential Significant experience as a Management Assistant, some of which should be to very senior level executive Experience of providing secretariat support to meetings (including formal minute writing, preparation of agenda etc Supervisory or line management experience Desirable Working within the NHS Skills & Ability Essential Planning and organisational skills Ability to work effectively under pressure, meet deadlines and prioritise workload in a challenging and demanding environment Effective interpersonal and communication skills (verbally, electronically and in writing) Desirable Shorthand Wider IT experience including Publisher, Projects and access databases Person Specification Training & Qualifications Essential Level 4 NVQ or equivalent Senior administration training or relevant experience Recognised computer literacy course (e.g. ECDL) or equivalent experience Desirable Professional PA/secretarial qualification Project management training/qualification Planning and Organisation Essential Significant experience as a Management Assistant, some of which should be to very senior level executive Experience of providing secretariat support to meetings (including formal minute writing, preparation of agenda etc Supervisory or line management experience Desirable Working within the NHS Skills & Ability Essential Planning and organisational skills Ability to work effectively under pressure, meet deadlines and prioritise workload in a challenging and demanding environment Effective interpersonal and communication skills (verbally, electronically and in writing) Desirable Shorthand Wider IT experience including Publisher, Projects and access databases Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Hampshire Hospitals NHS Foundation Trust Address Basingstoke Aldermaston Road Basingstoke RG24 9NA Employer's website https://www.hampshirehospitals.nhs.uk/ (Opens in a new tab)