Office CoordinatorLocation: Hamble-le-Rice Hours: 09:00–17:00, Monday to Friday (office-based)
About SAND Geophysics:
SAND Geophysics is a leading provider of geophysical services, supporting clients across multiple sectors with high-quality data and project delivery. We are seeking a proactive and organised Office Coordinator to ensure the smooth running of our office in Hamble-le-Rice and to support our growing team.
Key Responsibilities
Manage incoming calls and enquiries, ensuring prompt and professional responses and directing queries to the appropriate team members for efficient action.
Coordinate the preparation and submission of tender responses, working with technical and management teams to meet deadlines and requirements.
Maintain and monitor scheduling for internal meetings, project deadlines, and key deliverables, ensuring all stakeholders are informed and aligned.
Oversee inventory management, including ordering, tracking, and restocking office and field supplies to support ongoing operations.
Support general office administration, including document management, filing, and correspondence handling.
Assist with internal and external audits, including preparation and organisation of documentation for ISO accreditations and compliance requirements.
Liaise with external suppliers, service providers, and clients as needed to support office and project needs.
Assist with the organisation of staff meetings, training sessions, and company events.
Ensure the office environment is well-maintained, organised, and compliant with health and safety standards.
Provide ad hoc administrative support to management and project teams as required.
Skills & Qualifications
Previous experience in an office coordinator, administrator, or similar role is desirable.
Strong organisational and time management skills, with the ability to manage multiple priorities and deadlines.
Excellent verbal and written communication skills, with a professional and approachable manner.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and general computer literacy.
Ability to work independently and as part of a team, demonstrating initiative and reliability.
Attention to detail and a proactive approach to problem-solving.
Experience with inventory management or procurement processes is an advantage.
Knowledge of the geophysical or engineering sector is beneficial but not essential.
Additional Information
This role is based at our Hamble-le-Rice office and is not suitable for remote working.
Standard office hours are 09:00–17:00, Monday to Friday. Flexible working hours may be possible for the right candidate.
Right to work in the UK is essential