Job summary University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us. Please see below for detailed job description of the role. Main duties of the job The Learning Disability and Autism and Safeguarding Teams are looking for a enthusiastic individual to join the teams as a shared role business administrator. You will need to be organised, have the ability to manage multiple task and have a understanding of Microsoft Office applications. The successful candidate will join the teams working onsite at the University Hospital Southampton. Both teams operate Monday to Friday Office hours and work trust wide and support patients all over the hospital footprint. This role will expose you to some distressing detail at times as both the teams support some of the most vulnerable patients in the hospital and you will as part of team be exposed to this. You will be fully supported in the role and there are a large number of staff support services available if needed. UHS offers fantastic training and development giving you the best possible opportunities to achieve the career you want. Development of our staff is central to the delivery of high quality, safe and effective care. We can offer opportunities to develop within a supportive environment, and our staff survey results reflect our commitment to facilitate your career progression. About us University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations. Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast. We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information. At UHS we're committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients. At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We're committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute. Date posted 12 February 2025 Pay scheme Agenda for change Band Band 3 Salary Depending on experience £24,071 - £25,674 per annum (pro rata) Contract Permanent Working pattern Part-time Reference number 188-AC060225 Job locations Southampton General Hospital Southampton SO16 6YD Job description Job responsibilities Responsibilities: The postholder will provide a comprehensive administrative service within their team. Prepare documentation, communicate with stakeholders, and using Microsoft 365 organise and book meetings on behalf of the Line Manager. General administrative duties including filing, photocopying, diary management and distribution of mail. Attend any meetings relevant to the role and take minutes of meetings. Be proficient in the use of all electronic systems in relation to the role and undertake training as required if new technology / systems are introduced, to ensure competencies are maintained and efficiencies of the administrative processes are maximised. Experience: Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard. Proficient in all aspects of Microsoft Office. Administrative and organisational experience. Job description Job responsibilities Responsibilities: The postholder will provide a comprehensive administrative service within their team. Prepare documentation, communicate with stakeholders, and using Microsoft 365 organise and book meetings on behalf of the Line Manager. General administrative duties including filing, photocopying, diary management and distribution of mail. Attend any meetings relevant to the role and take minutes of meetings. Be proficient in the use of all electronic systems in relation to the role and undertake training as required if new technology / systems are introduced, to ensure competencies are maintained and efficiencies of the administrative processes are maximised. Experience: Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard. Proficient in all aspects of Microsoft Office. Administrative and organisational experience. Person Specification Qualifications, Knowledge & Experience Essential Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard NVQ Level 3 in Business Admin or equivalent level of experience RSA 2 word processing/typing or equivalent experience Proficient in all aspects of Microsoft Office Experience as a Receptionist or Admin Assistant linked to a clinical service or customer focused environment Knowledge of medical terminology Administrative and organisational experience Desirable Courses / further study attended to demonstrate evidence of personal development Diploma level qualification or equivalent experience European Computer Driving Licence (ECDL) RSA 3 Proficient in the use of all hospital computerised patient systems Trust Values Essential Patients First Always Improving Working Together Person Specification Qualifications, Knowledge & Experience Essential Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard NVQ Level 3 in Business Admin or equivalent level of experience RSA 2 word processing/typing or equivalent experience Proficient in all aspects of Microsoft Office Experience as a Receptionist or Admin Assistant linked to a clinical service or customer focused environment Knowledge of medical terminology Administrative and organisational experience Desirable Courses / further study attended to demonstrate evidence of personal development Diploma level qualification or equivalent experience European Computer Driving Licence (ECDL) RSA 3 Proficient in the use of all hospital computerised patient systems Trust Values Essential Patients First Always Improving Working Together Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name University Hospital Southampton NHS Trust Address Southampton General Hospital Southampton SO16 6YD Employer's website https://www.uhs.nhs.uk/home.aspx (Opens in a new tab)