Job Title: Administration/Clerical Assistant
Hours: 25 hours per week
Fixed term: 12 months
Salary: £23,615 pro rata
Closing Date: 21st February 2025
Interview Date: 4th March 2025
Note: This post may close early due to high numbers of applications, so you are advised to apply promptly.
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.
Job Purpose:
To provide efficient clerical and administration support within the Clinical Coding Team, ensuring effective communication between teams and ward areas.
About Us:
Here at George Eliot, our vision to ‘excel at patient care’ takes centre stage. An ever-evolving clinically-led acute service provider, we are on a journey to continually provide high-quality, safe and responsive services delivered by inspiring, friendly, and compassionate staff who share our corporate values which underpin everything we do:
1. Effective Open Communication
2. excellence and safety in everything we do
3. Challenge but support
4. Expect respect and dignity
5. Local health that inspires confidence
Benefits:
On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, in-house training and development, buying and selling of annual leave, subsidised restaurant, tranquillity garden, and generous subsidised on-site parking.
Key Responsibilities:
1. Work in close co-operation with the Clinical Coders and other members of the department to meet standards of care.
2. Retrieve case notes from the wards and ensure that all relevant information is available in relation to clinical coding.
3. Dispatch case notes to other departments / health records as appropriate.
4. Use of Lorenzo system.
5. Run reports from PAS or reporting services and distribute to relevant people.
6. Track case notes in and out of the office.
7. Answer telephone queries and act on and pass on to the relevant person.
8. Liaise with other members of staff outside the department.
9. Act as the first point of contact for visitors to the office.
10. Inputting Outpatient coding onto Lorenzo.
11. Inputting A&E coding onto Lorenzo.
12. Helping with Data Quality administration and inputting data.
13. Cover duties of other members within the department in their absence as appropriate.
For a full comprehensive list of main responsibilities and duties, please kindly refer to the job description and personal specification attached.
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