Bridgewater Community Healthcare NHS Foundation Trust
Interviews will be held on 24th March 2025
The specific purpose of the post holder is to support the management of the Elastomerics Project.
Support the PMO and wider Team to ensure that the Elastomerics activity is planned, managed, and delivered effectively thus contributing to the Collaboratives governance process.
Work autonomously on defined low-risk projects as identified by the Programme Managers, providing project planning and management support and support Programme Managers on higher-risk projects.
Ensure accurate and open communication and coordination with a range of organisations, partners, and individuals.
Research resources and draft documents and correspondence as required.
Be a proactive member of the team, supporting the Elastomerics project team, programme lead, Head of programme, and the Managing Director in delivery of all work-streams, as required, as well as supporting effective communication and stakeholder management, both internally and externally.
Work in partnership with others and as part of cross-organisational teams to deliver successful outcomes as defined in the project initiation documentation.
Support the Health and Care Collaborative's mission and strategic objectives.
Main duties of the job
The Cheshire and Mersey Health and Care Collaborative brings together the NHS Providers of Mental health, Learning Disabilities, and Community Services in Cheshire & Merseyside to work collaboratively to deliver better care for our citizens. The Collaborative is hosted by Bridgewater Community Healthcare NHS Trust.
As a Provider Collaborative Support Officer, the post holder will work as part of a Programme Management Office within the Provider Collaborative Team to support the overall governance and programme management function.
Job responsibilities
Projects
Responsible for delivering project tasks where support is required and for delivering specific project activities.
Contribute to the identification and analysis of programme/project risks, escalating risks as and when required.
Develop, maintain and update the programme library, database, and website resources in accordance with agreed processes and standards.
Create and maintain all programme records, management systems, and reporting systems. Take responsibility for specific programme monitoring documentation such as actions log, risks and issues log, and lessons learnt logs.
Undertake aspects of financial management and monitoring for the programme/projects, including day-to-day budget management duties such as administering and monitoring budgets.
Coordinate meetings and document minutes of meetings as required, as well as follow up such as chasing actions, papers, and updates.
Draft briefing reports, draft letters of correspondence, arrange events and meetings, and produce papers for such meetings.
Follow up actions from meetings, holding managers and staff to account for providing updates as required.
Undertake and analyse surveys related to projects. Assist with producing programme and project status reports.
Assist with developing, preparing, and distributing plans and reports. Provide general administration support to the PMO.
Prepare to undertake and complete tasks outside of the job description on an as-required basis in response to business demands.
Communication
Provide support to compliance processes with regulatory requirements including ICB and NHSE reporting; collate and communicate business-sensitive information as required.
Provide additional support to the Managing Director in ensuring an efficient flow between committees, aiming to reduce duplication and providing additional assurance on completion of actions by reviewing action logs prior to meetings and bringing to attention any arising matters.
Collate information on the latest health-related publications that impact on the Collaborative and feed into the collaborative management team. Collate and circulate monthly information bulletin to stakeholders and member organisations.
Support the engagement agenda by providing a succinct summary of meetings for the relevant partners/stakeholders.
Person Specification
Experience
* Experience of administering projects
* Previous experience of using a Project Management methodology
* Experience of arranging and supporting meetings and formal committees including minute taking
* Experience of producing high-quality briefings and written documents for senior managers.
* Comprehensive knowledge of Microsoft Office Applications including Word, Project, PowerPoint, and Excel
* Understanding of government policies in relation to NHS and relevant to organisation (horizon scanning)
* Ability to work collaboratively and effectively with others at all levels
* Ability to work flexibly across organisations in a changing environment
* Ability to work unsupervised and use own initiative to achieve results
* Ability to prioritise issues, manage a diverse workload, and meet tight deadlines
* Ability to handle confidential and sensitive information with discretion and tact
Qualifications
* Degree Level Qualification or equivalent experience
* Project Management Qualification
Employment Restrictions
* This is an internal only vacancy for staff employed at Bridgewater Community Healthcare NHS Foundation Trust. Warrington and Halton Teaching Hospitals NHS Foundation Trust.
* Please confirm that you are currently employed by one of these Trusts.
Sponsorship
* Do you have the right to stay and work in the UK without sponsorship (share-codes will be checked if applicable)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Bridgewater Community Healthcare NHS Foundation Trust
Address
Bridgewater Community Healthcare NHS Foundation Trust
quote Job reference number - C9835-COR24-209
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