Sheffield Children’s NHS Foundation Trust
The Workforce Rota Co-ordinator will support the Medicine Care Group in coordinating both administrative and medical workforce rotas to ensure a high quality, cost effective service is delivered.
The post holder will be the initial point of contact for all junior medical staff within the Care Group and will provide information on staffing levels, rotas and non-clinical workforce/trust policies.
The post holder will provide accurate and up to date information to senior clinicians and managers regarding staffing numbers, sickness absence, vacancies and bank/locum requirements in order to aid the organisation with the running of service.
This post is for 22.5 hours per week, to be worked over Monday - Friday.
Main duties of the job
1. To support the Medicine Care Group in respect of robust rota management for administrative and medical rotas by coordinating the duty rotas within the Division in accordance with the rota template that has been provided. To ensure that Switchboard are informed of any rota changes.
2. To update the rota in accordance with periods of absence. To be the initial point of contact for junior medical staff and provide information on staffing levels before any request for absence is submitted.
3. To identify gaps in the staffing rota and trying to resolve them internally before escalating to HR for them to book through the Agency Managed Service. To liaise with departments in relation to shift cover requirements submitted to the Bank and to ensure that emergency and short term requests are actioned appropriately.
4. To follow the correct method of booking bank and locum shifts as outlined by HR and the Agency Managed Service has been authorised at the appropriate level before sourcing cover.
5. To work flexibly to meet the needs of the Department.
6. To handle telephone enquiries, receive and distribute messages and receive visitors to the Division and use own discretion on how to deal with enquiries.
7. Support the College Tutor with induction of rotating trainees, ensuring the smooth running of this transition.
8. To plan, compile and identify gaps in the medical and emergency rotas.
9. Ensure relevant staff have appropriate access to IT systems used across all specialties.
About us
At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are:
* Brilliant Place to work
* Leaders in Children's Health
We work successfully with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise.
As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home.
As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children's health leadership, improving the experiences of both patient and colleagues, and focusing on our communities and population health.
Job responsibilities
Please see job description and person specification for full details of this role.
Person Specification
Qualifications and Training
* 5 GCSEs or equivalent at Grade C or above in Maths and English
* NVQ Level 4 in business administration or equivalent relevant level of experience
Experience
* Experience working in medical staffing or similar function including giving advice and guidance on a range of staffing issues and working to tight deadlines
* Experience of attending and contributing to meetings
* Experience of managing or supervising a small team
Knowledge and Skills
* Understand the need for confidentiality
* Knowledge of current medical staffing issues in the NHS
* Competent use of IT skills, especially Excel
* Knowledge of 2016 Junior Contract
* Basic understanding of New Deal and EWTR rules applicable to junior medical staff
Personal Attributes
* Good interpersonal skills
* Ability to cope with conflicting demands and time pressures
* Persuasive and influencing skills
* Ability to use own initiative
* Ability to remain calm and professional
* Team Worker
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Salary
£26,530 to £29,114 a year, pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
425-24-6631150
Job location
Sheffield Children's NHS Foundation Trust
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