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EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Cabinet for Health & Family Services | Dept for Community Based Services
Location
Description
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agencythat provides services and programs to enhance the self-sufficiency of families;improve safety and permanency for children and vulnerable adults; and engage familiesand community partners in a collaborative decision-making process. We offer anopportunity to work with individuals and families applying for public assistancebenefits in the Commonwealth.
DCBS is searching for an Administrative Specialist who is highly skilled and motivated to help others. As anAdministrative Specialist, you will assume the duty of administrative support in order to optimize workflowprocedures in the office. This position will serve as a point of contact for all queries, requests, or issuesand will be an integral part of the workforce. This position works closely with the Field Services Supervisorto ensure policy and procedures are followed. You would be expected to perform at the highest quality toensure services to the vulnerable citizens of the Commonwealth.
For more information on the Department for Community Based Services, please visit ourwebsite at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx
Career growth isencouraged through training and mentoring. Benefits include health and lifeinsurance, flexible work schedules, paid sick and vacation leave, and retirement benefits.
Responsibilities include but are not limited to:
* Receives, organizes, edits, corrects, or enter various data via keyboarding.
* Maintains files, logs, manuals or other documents.
* Prepares documents for filing, storage, data entry or other processing.
* Drafts or prepares correspondence, detail forms, reports or other materials.
* Answer inquiries and provides detailed information on office inquiries in person, by telephone or byelectronic mail.
* Checks, maintains or prepares records such as financial documents, office payroll,time and attendance, travel vouchers or related documents.
* Prepares daily, monthly or annual records or reports.
* Operates personal computers, office machines or other office equipment.
* Orders office supplies and/or maintains inventory of equipment, furniture or otheritems.
* Distributes incoming mail or other incoming material to office staff or preparesoutgoing mail or parcels.
* Schedules appointments or meeting for managers or supervisor.
* Applies an agency’s methods, procedures, rules or regulation to accomplish agencygoals or objectives.
The ideal candidate will possess:
* Integrity and professionalism.
* Familiarity with office organization and optimization techniques.
* High degree of multi-tasking and time management capability.
* Excellent written and verbal communication skills.
* Exceptional customer service skills.
* Detail oriented.
* Quick learner.
* A willingness to work as part of a team.
The position you are applying for has access to or use of federal tax information (FTI) or meets the statutorydefinition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR1:009 or KRS 194A.062and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shallsubmit to a fingerprint-based criminal background check by the Department of Kentucky State Police and theFederal Bureau of Investigation.
CHFS participates in E-Verify and will provide the federal government with your FormI-9 information to confirm that you are authorized to work in U.S. CHFS will only useE-Verify once you have accepted a job offer and completed the Form I-9. For moreinformation on E-Verify, or if you believe that CHFS has violated its E-Verifyresponsibilities, please contact the Department of Homeland Security (DHS) at888-897-7781 or https://www.e-verify.gov/ .
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Dana Porter at danan.porter@ky.gov or 502-764-2887.
An Equal Opportunity Employer M/F/D
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Job Details
At least one job must be selected in order to apply. Apply Now
Refer Job: Add to Saved Jobs Back Advertisement Closes 9/26/2024 (8:00 PM EDT) 24-04970 Administrative Specialist Pay Grade 12 Salary $49,533.60 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services Location 1113 Pioneer Drive
Winchester, KY 40391 USA Description The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agencythat provides services and programs to enhance the self-sufficiency of families;improve safety and permanency for children and vulnerable adults; and engage familiesand community partners in a collaborative decision-making process. We offer anopportunity to work with individuals and families applying for public assistancebenefits in the Commonwealth.
DCBS is searching for an Administrative Specialist who is highly skilled and motivated to help others. As anAdministrative Specialist, you will assume the duty of administrative support in order to optimize workflowprocedures in the office. This position will serve as a point of contact for all queries, requests, or issuesand will be an integral part of the workforce. This position works closely with the Field Services Supervisorto ensure policy and procedures are followed. You would be expected to perform at the highest quality toensure services to the vulnerable citizens of the Commonwealth.
For more information on the Department for Community Based Services, please visit ourwebsite at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx
Career growth isencouraged through training and mentoring. Benefits include health and lifeinsurance, flexible work schedules, paid sick and vacation leave, and retirement benefits.
Responsibilities include but are not limited to:
* Receives, organizes, edits, corrects, or enter various data via keyboarding.
* Maintains files, logs, manuals or other documents.
* Prepares documents for filing, storage, data entry or other processing.
* Drafts or prepares correspondence, detail forms, reports or other materials.
* Answer inquiries and provides detailed information on office inquiries in person, by telephone or byelectronic mail.
* Checks, maintains or prepares records such as financial documents, office payroll,time and attendance, travel vouchers or related documents.
* Prepares daily, monthly or annual records or reports.
* Operates personal computers, office machines or other office equipment.
* Orders office supplies and/or maintains inventory of equipment, furniture or otheritems.
* Distributes incoming mail or other incoming material to office staff or preparesoutgoing mail or parcels.
* Schedules appointments or meeting for managers or supervisor.
* Applies an agency’s methods, procedures, rules or regulation to accomplish agencygoals or objectives.
The ideal candidate will possess:
* Integrity and professionalism.
* Familiarity with office organization and optimization techniques.
* High degree of multi-tasking and time management capability.
* Excellent written and verbal communication skills.
* Exceptional customer service skills.
* Detail oriented.
* Quick learner.
* A willingness to work as part of a team.
The position you are applying for has access to or use of federal tax information (FTI) or meets the statutorydefinition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR1:009 or KRS 194A.062and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shallsubmit to a fingerprint-based criminal background check by the Department of Kentucky State Police and theFederal Bureau of Investigation.
CHFS participates in E-Verify and will provide the federal government with your FormI-9 information to confirm that you are authorized to work in U.S. CHFS will only useE-Verify once you have accepted a job offer and completed the Form I-9. For moreinformation on E-Verify, or if you believe that CHFS has violated its E-Verifyresponsibilities, please contact the Department of Homeland Security (DHS) at888-897-7781 or https://www.e-verify.gov/. Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Dana Porter at danan.porter@ky.gov or 502-764-2887. An Equal Opportunity Employer M/F/D Send to a Friend Please wait...
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*Separate each recipient email address with a comma.
Recipient email address(es):
*
Your First Name:
*
Your Last Name:
*
Select which language the email should be sent in.
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