Personal Assistant Location: Oldham, Manchester Salary: £35,000.00 - £38,000.00 As part of the Executive Office Team, you will support the Managing Director and Sales Director of Jordon in the form of diary management, travel & accommodation, arranging meetings, writing emails, preparing for meetings and much more. It is a very exciting team to be a part of As we work closely with every team at Jordon and the wider Bellrock Group we are often the first port of call when someone has a query. This is an exciting role and varied role with the opportunity to make a positive impact across the company. We are looking for someone with previous PA / support experience who is able to use their own initiative to set themselves up for success. What you’re responsible for: Calendar Management Acting as the gatekeeper to diaries, establishing yourself as an extension of the Managing Director and Sales Director and therefore the first point of contact in many cases. Protecting their time when necessary. Coordinate and manage the Managing Director and Sales Director’s calendars, scheduling meetings, appointments, and travel arrangements. Prioritise and schedule commitments, ensuring efficient use of executive's time. Making ad-hoc restaurant and venue reservations. Anticipate scheduling conflicts and proactively resolve them. Communication Responding to / filing / flagging emails on behalf of the Managing Director and Sales Director. Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries appropriately. Draft, proofread, and edit correspondence, reports, presentations, and other documents as needed. Facilitate communication between the Managing Director and Sales Director, ensuring timely dissemination of information. Administrative Support Handle administrative tasks for the Managing Director and Sales Director such as filing, copying, scanning, and organising documents. Prepare expense reports, manage invoices, and track expenses for the Managing Director and Sales Director. Maintain electronic and paper filing systems, ensuring accuracy and accessibility of records. Arranging birthday, anniversary and celebratory gifts as required Provide ad hoc support for office management tasks, such as creating passes, booking meeting rooms/desks, arranging catering etc Travel Arrangements Arrange domestic and international travel for the Managing Director and Sales Director, including flights, accommodations, and transportation. Prepare travel itineraries, ensuring all necessary arrangements are in place. Monitor travel expenses and reconcile travel-related invoices. Confidentiality Handle sensitive information with discretion and maintain confidentiality at all times. Uphold strict confidentiality protocols regarding executive discussions, decisions, and documents. Special Projects Assist the Managing Director and Sales Director with special projects, research assignments, and presentations as needed. Collaborate with other team members to support cross-functional initiatives. Your knowledge, skills and qualifications An experienced Personal Assistant supporting senior managers/ executives. Exceptional organisational skills, with the ability to prioritise tasks and manage multiple deadlines effectively. Strong written and verbal communication skills, with a keen eye for detail and accuracy. Proficiency in Microsoft Office Suite and other relevant software applications. Demonstrated ability to maintain composure under pressure and adapt to changing priorities. Proven track record of discretion and professionalism in handling sensitive information. Why Bellrock? Our people are our passion, so we’re all about helping them to achieve their ambitions. That means putting everything in place for you to have a rewarding career with us. So you can go far in your career, with us behind you. And our business will grow, too. So, if you’re ready to start your career journey with Bellrock we’re ready to welcome you. It’s a great place to be. We would like to attract talent from all corners of the world for this role. Or commitment is to an equitable recruitment process so feel free to apply in any way that suits you. We are looking for the right person, not necessarily just the right person for this role Apply today.