Job Description
Junior Personal Assistant
The IN Group
City of London, Hybrid (3 days in office)
6 Month fixed term contract with possibility to go perm
£25,000-£30,000 (depending on experience)
We are seeking a highly organised and proactive individual to join us as a Junior Personal Assistant on a 6 month contact with the possibility to go permanent. You will be supporting our Executive Assistant in scheduling and meeting coordination for the Senior Management Team (SMT). As a Junior PA you will be a self-starter with excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment.
You will need to have a minimum of 1 year’s experience in a PA, secretary, scheduling or similar position. You will be proficient in and have experience in managing multiple diaries or senior stakeholders within a professional business.
Who are The IN Group?
Put simply, we’re a group of talent consultants and recruitment agencies that unlock the power of people. We love growing, evolving and challenging the status quo. We work in a truly human way that goes the extra mile and cares about building long-standing relationships.
We have six brands that make up The IN Group: Investigo, Definia, BioTalent, InX, Caraffi and Sigma Labs
Key responsibilities:
* Diary management of the Senior Management Team (SMT)
* Assisting current Executive Assistant with ad hoc tasks as requested
* Scheduling internal and external (off site) meetings for the SMT
* Setting reminders for meetings and events
* Managing confidential information and tasks
* Booking travel arrangements
* General office admin requests
* Managing ad hoc requests
* Reception cover
Skills and attributes:
* A minimum of 1 year’s experience in a Junior PA, PA, Secretary, scheduling role, or similar position
* Proficient in and have experience in managing multiple diaries for senior stakeholders within a professional business
* Excellent level of professionalism
* Strong written and verbal communication skills
* Ability to work independently and handle confidential information with discretion
* High level of integrity and reliability
* Positive attitude and proactive approach
* Exceptional organisational and time-management skills
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Ability to multitask and prioritise effectively in a fast-paced environment.
* Experience in arranging board meetings including setting up technology needed for meetings
Working Pattern:
* Standard full time working hours (8.30am-6pm with flexibility when needed)
* Hybrid working, 3 days in the office per week
* Half days on Fridays available if the needs of the business allow
What you will get in return:
* We offer free private healthcare via Vitality, eye tests, discounted gym memberships and more
* A fun, supportive, caring, collaborative environment
* Christmas close without using your annual leave - time for you to spend with your loved ones!
* Flexible working, we follow a hybrid model of a minimum 3 days in the office
* High achievers’ rewards, family days, various weekly, quarterly, yearly fun events, and more
* Opportunity to get involved in different communities in the business like, our Wellness committee and DEI committee
* We have a generous referral scheme for talent you recommend to us
* Wellbeing and Engagement committee
* We love to give back - last year we raised £92,000 for charity through our Big Investigo Give initiative