Administrative assistant Location: Charnwood, Loughborough Hours: 37.5 hours Monday-Friday with core hours 10:00-16:00 Salary: Competitive Business Unit: Pharma Services Open To : Internal & External Applicants Ref No.: HRJOB10363 Please note this is a fixed term position for 6 months The Role The role involves managing data and records in the PEMAC maintenance management system, organizing both digital and hard copies of engineering documents and maintenance records, and producing maintenance reports for audits. It also requires adherence to company SOPs and policies, collaboration with Facilities for contractor registration and compliance, execution of administrative tasks, supervision of the Engineering archive, and assisting the HSE group by recording meeting minutes and ensuring follow-up on actions. Additionally, you would be asked to reception when required. Please see attached job description for further details. Key Requirements Applicants must have eligibility to work in the UK OR possess a valid work permit that will allow you to take up full time, employment in the UK To be successful in this position you will need 5 GCSEs (including Maths and English Language - Grade A-C or equivalent) and previous experience within an administrative role. Whilst not essential, it would be advantageous if you had HNC (or equivalent) in Engineering or Construction, previous experience within the pharmaceutical industry and working to GXP compliance, experience in a maintenance environment and experience using document control/maintenance management systems. Please see attached job description for further details of criteria. Apply Now Apply online and tailor your CV to outline how you meet the role criteria. Please upload your CV in PDF format where possible. Closing Date We will no longer be accepting applications after 5pm on Sunday 16 Feb 2025 RECRUITMENT AGENCIES PLEASE NOTE: Almac will only accept applications from agencies/business partners that have been invited to work on this role by our Talent Acquisition team. Speculative candidate CV’s received or submitted directly to Hiring Managers will be considered unsolicited and no fee will be payable. Thank you for your cooperation.