Key Responsibilities
* Responsible for the ad hoc scheduling and facilitation of offshore personnel crew changes
* Selection and allocation of suitable personnel in liaison with the Project Managers of offshore personnel
* Facilitate Visa requirements, with external providers
* Liaise with internal Travel Coordinator to schedule flight arrangements, accommodation and organising any other logistical requirements
* Track all personnel movements for project mobilisation and crew changes, keep all personnel notified of mobilisation dates, rotations, base working, and training days
* Deal with any associated payroll queries and re-directing queries as necessary
* Assist Project Managers in ensuring the efficient delivery of projects
* When required; assist with the Organisation of PPE and kit requirements for offshore personnel
* Prepare project assignment notes, travel letters and any other travel or project information
* Assist with the preparation of regular monthly invoices
* Coordinate project and client specific personnel certification e.g., medicals and safety training, with the HR & Training and competence team
* Support and apply for any client required documentation - i.e., LOI's etc.
* Participate in the department & emergency on-call response rota
* Any other support required within the operations team.
Essential
* Experience of contributing to a team and delivery against schedule driven targets and deadlines
* Previous experice of a service company culture
* Competent in Microsoft Office
* Able to handle multiple assignments simultaneously and meet deadlines
* Excellent communication skills - oral and written
* Ability to convey a positive and professional image to onshore/offshore personnel and senior management
* Ability to effectively establish positive working relationships with onshore/offshore personnel and senior management
* Ability to work as part of a team
* Highly organised and efficient with attention to detail
* Honest, trustworthy, and discreet
* A "can do" positive attitude, with a focus on delivery.
Desirable
* Previous experience in a similar role
* Previous Experience in visa and travel
* Experience of dealing with ad hoc offshore work
* Previous Client Interfacing experience.
* Experience with onboard tracker would be advantageous