The Department for Business and Trade is the department for economic growth. We support businesses to invest, grow and export, creating jobs and opportunities across the country.
Future Enterprise Resource Planning and Shared Services Provider (FESSP) programme looks to unlock the future potential of Finance and HR service provisions.
The programme sets out to upgrade and replace DBT’s current HR, finance, and payroll domestic system in two stages. In the medium-term, it will upgrade to a newer on-premises system. Over the long-term, it will replace the on-premises system with cloud-based technology. FESSP will also transform and/or replace our supplier of transactional, back-office activities (Shared Services are currently provided by UKSBS). This will improve HR and Finance services, simplifying and streamlining the processes that enable DBT staff to do their jobs.
The FESSP team is also an integral part of the Matrix Programme. This is a transformation initiative involving the DBT, the Cabinet Office, Department for Energy, Security and Net Zero, Department for Culture Media and Sport, Department for Education, Department for Health and Social Care, Attorney’s General Office and HM Treasury.
The Matrix Programme aims to deliver the Government's three overarching objectives for shared services:
* Better experience for all users - intuitive systems that are easy to use and mobile-enabled.
* Efficiency and value for money - better systems and services which support productivity and seek to reduce costs.
* Standardised processes and data - support interoperability, making it easier to understand and compare corporate data.
We are seeking an enthusiastic and organised Project Support Officer to join our busy team.
The post holder will work with the PMO Governance and Reporting Lead to ensure the smooth running of governance and reporting activities across the programme.
Working closely with the Programme and Project leads, they will ensure timely, consistent, accurate data collection, analysis and reporting on programme/project progress and delivery confidence.
This role requires solo and team working. Excellent attention to detail, organisation ability, information management and multi-tasking skills are required. The candidate will be working alongside a busy team, supporting a large programme which spans across DBT’s Corporate Services function and the wider Government programme.
Specific duties of the role may vary but the post holder should expect these to include:
* Provide professional, timely and effective day-to-day management of the FESSP shared mailbox and diary, including organising internal and external meetings/calls.
* Lead on drafting of routine emails, correspondence, and other documents.
* Build and maintain effective relationships across the programme and cross-departmental contacts.
* Assist with and maintain risk and issue logs, escalating as appropriate.
* Support the PMO team in tracking briefings, agendas, correspondence and ensure commissioned material is received on time.
* Provide administrative help on the processes that support the whole directorate, for example on budgets and tracking spending.
* Provide programme secretariat support
* Maintaining distribution lists
* Maintaining the teams Microsoft SharePoint pages and access requests.
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