Job summary The Rheumatology Department is looking for an experienced secretary to join its busy secretarial team. We are looking for someone with an approachable, helpful, flexible attitude who enjoys working as part of a team. You should also have good communication skills, administrative and organisational skills and be able to produce accurate audio typing and respond to ad hoc queries and deadlines effectively. Please note, this is a Fixed Term/Secondment until 31st December 2025. Internal candidates will be offered a secondment position only. Main duties of the job To ensure a high standard of secretarial and administrative service is consistently delivered by undertaking all required tasks and activities on a daily basis To utilise the required technology and system(s) that are introduced to deliver an efficient administrative and secretarial service. To recommend and support the implementation of service improvements to own and team working practice to improve workflow. To support other team members to deliver the required administrative and secretarial service in a quick changing working environment About us We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes. We are one of the largest NHS organisations in England, employing more than 12,000 staff. We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients. We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients. If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you. Find out about living and working here - www.youtube.com/watch?vGkPu7HphU8A Date posted 08 April 2025 Pay scheme Agenda for change Band Band 3 Salary £24,625 to £25,674 a year per annum Contract Fixed term Duration 7 months Working pattern Full-time Reference number 432-HR52-25 Job locations Colchester Hospital Turner Road Colchester CO4 5JL Job description Job responsibilities For full details of the responsibilities and duties of this role please see the attached job description. Job description Job responsibilities For full details of the responsibilities and duties of this role please see the attached job description. Person Specification Qualifications Essential GCSE's A to C or equivalent in Maths and English NVQ level 2 in administration/secretarial or equivalent experience Desirable AMSPAR Qualification Experience Essential Proven Secretarial/Admin experience Desirable NHS experience Experience of working with members of the public Knowledge Essential Confidentiality and Data Protection Customer service skills Desirable Knowledge of the 18 week Referral to Treatment pathway Person Specification Qualifications Essential GCSE's A to C or equivalent in Maths and English NVQ level 2 in administration/secretarial or equivalent experience Desirable AMSPAR Qualification Experience Essential Proven Secretarial/Admin experience Desirable NHS experience Experience of working with members of the public Knowledge Essential Confidentiality and Data Protection Customer service skills Desirable Knowledge of the 18 week Referral to Treatment pathway Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name East Suffolk and North Essex NHS Foundation Trust Address Colchester Hospital Turner Road Colchester CO4 5JL Employer's website https://www.esneft.nhs.uk/ (Opens in a new tab)