Overview :
Brand new opportunity to join an incredible Software Company as an Executive Office Assistant. A well-established and innovative organisation, providing cutting-edge digital solutions to clients across various industries is looking for an Executive Office Assistant.
We are seeking a highly organised, proactive, and detail-oriented Executive Office Assistant to support the Directors and Senior Leadership Team at a dynamic and fast-growing organisation.
Role:
As an Executive Office Assistant, you will be required to ensure the smooth operation of the leadership team and overall office management. The ideal candidate will have a strong background in executive support and office administration, with the ability to manage competing priorities discreetly and professionally.
Key Responsibilities :
Executive Assistance :
* Diary Coordination : Organise and oversee daily schedules, ensuring the executive team’s time is effectively managed.
* Document Preparation : Prepare reports, documents, and presentations for senior management’s review and action.
* Executive Liaison : Communicate on behalf of the executive team, ensuring clear and concise messaging with internal and external parties.
* Meeting Organisation : Set up meetings, including remote and in-person sessions, and prepare all necessary materials for participants.
* Task Prioritisation : Ensure that all executive tasks are prioritized and deadlines are met with minimal oversight.
* Confidential Handling : Manage highly sensitive information with discretion and integrity.
Office Operations :
* Day-to-Day Management : Keep the office running efficiently by managing supplies, equipment, and ensuring workspaces are well-organised.
* Vendor Relations : Liaise with suppliers and service providers, ensuring contracts and service levels are maintained.
* Facility Coordination : Manage the office environment, ensuring all health and safety standards are followed, and organise workspace improvements.
* Team Support : Provide logistical support to leadership teams and assist with various office-wide initiatives.
* Budget Tracking : Help oversee the management of office expenses, maintaining accurate records and liaising with finance for budget alignment.
* Event Planning : Take charge of organising company-wide meetings, events, and team activities, handling logistics from start to finish.
Requirements :
* Highly organised with the ability to manage multiple tasks and shifting priorities.
* Excellent interpersonal skills with a strong emphasis on communication and diplomacy.
* Capable of working independently while being a proactive team player.
* Advanced proficiency with office tools such as Microsoft Office, Google Workspace, and task management software.
* Ability to maintain confidentiality and handle sensitive matters with discretion.
* A natural problem solver, adept at handling unexpected challenges with ease.
Location : Hybrid (minimum 3 days in office) Warrington, United Kingdom
Salary : £30,000-£40,000 per annum (dependent on experience)
Benefits:
* Private Medical Insurance through Vitality
* Access to Vitality dental, optical, and other healthcare cash-back schemes
* Pension scheme through Aviva
* Access to the employee discount portal (e.g. cinema, shopping, and vouchers)
* Flexible benefit fund (use towards enrolling family in Private Medical Insurance, additional pension contributions, or vouchers on the discount portal)
* Access to the employee discount portal (e.g. cinema, shopping, and vouchers)
* 24 days holiday plus bank holidays
* Subsidised on-site canteen
* Training & personal development opportunities resulting in career progression