Please Note: The deadline for applying is 23.59 the day before the job posting end date.
Job Title: Pensions Finance and Risk Compliance Officer
Location: Kingston
Work-Level: 1C
JOB PURPOSE
UUKP oversees the circa £8 billion Unilever UK Pension Fund (UUKPF) and the Uniac Pension Fund on behalf of the Trustees, the Company and the members. Day to day administration is outsourced to a specialist third party administrator, Capita. UUKP also provides specialist pensions support to the Company and the Trustees.
The Finance & Risk Team within UUKP is responsible for a range of administrative, governance, financial and legal activities relating to the assets of the UUKPF. These include maintaining the Fund's accounting records and preparing the Scheme Annual Report & Financial Statements. The team also maintains the accounts of the Uniac Pension Fund and oversees the financial arrangements of the Irish pension arrangements.
The role is part of the Finance & Risk Team and assists with the day to day financial operations, governance and risk monitoring of the pension funds under its remit, reporting to the Pensions Manager - Finance and Risk, who heads the Team.
RESPONSIBILITIES
Assistant secretary of the Audit and Risk Committee (ARC)
1. Responsible for arranging all required meetings.
2. Responsible for pro-active agenda planning. Agreeing proposed agendas in the first instance with the Pensions Manager - Finance and Risk and then with the Chair.
3. Responsible for ensuring that other contributors are aware of what is required from them, papers are received on time and chasing regularly for outstanding items.
4. Responsible for monitoring progress on open actions from the meetings, obtaining updates from others where required.
5. Responsible for maintaining the agenda planner and keeping this up to date.
6. Responsible for preparation and presentation of a number of agenda items.
7. Responsible for taking the minutes at each meeting and issuing the minutes in accordance with agreed timelines.
8. Responsible for preparing the ARC report to the Trustee Board.
Governance - Policies and documents
The ARC are currently responsible for the following policies:
1. Terms of Reference of the ARC.
2. Risk Management Framework.
3. ARC risk metrics.
4. Bank and investment mandate review.
5. Business Continuity.
6. Data Protection.
7. Electronic information and device protection policy.
8. Fraud prevention policy.
9. Information and Cyber security policy.
10. Information Assets Register.
Responsible for ensuring that the reviews of the ARC policies (including any new policies/documents added) are completed in accordance with the review schedule set and presented to the ARC with all changes tracked. Responsible for ensuring that the final tracked change version is tabled at the following Trustee Board meeting for approval.
Business continuity
1. Responsible for obtaining copies of suppliers' business continuity arrangements.
2. Responsible for review of suppliers' business continuity arrangements and reporting RAG status to the ARC on a quarterly basis and Uniac for each Trustee meeting.
3. Responsible for review and update of annual review of UUKP business continuity arrangements in time for reporting to Uniac final Trustee meeting each year and December ARC.
Monitoring Compliance with policies
1. Responsible for managing the annual request to employees, Trustees and suppliers to confirm compliance with stated policies.
2. Responsible for ensuring that a response is received or escalation to Pensions Manager - Finance and Risk if no response.
3. Responsible for reporting results to the Trustees or committees.
Cyber and data
Understand the requirements for protection of personal data, including the regulations that are in place. In addition:
1. Responsible for annual review of policies.
2. Responsible for managing the annual request to suppliers.
3. Responsible for ensuring that a response is received or escalation to Pensions Manager - Finance and Risk if no response.
4. Responsible for reporting results to the Trustees or committees.
5. Responsible for annual review of cyber insurance.
Risk
Understand the Trustees Risk Management Framework and Risk metrics in place.
Quarterly reporting
1. Responsible for initial assessment of RAG status for ARC top and secondary risks using the agreed risk metrics.
2. Responsible for drafting risk papers for each ARC.
3. Responsible for drafting the risk papers for each IFC, DCC and Trustee Board.
4. Responsible for the Risk Incident log.
Risk registers
1. Responsible for maintaining the Risk Registers and Risk Incident log.
2. Responsible for quarterly risk register testing with appropriate challenge and reporting the results with any recommendations.
Trustee indemnity insurance
Responsible for arranging the annual Trustee indemnity insurance policy.
Assisting the team
1. Daily cash management. Cash management is shared across the team with each team member responsible for the process 1-2 days a week. Identification of surplus cash and arranging deposits overnight or to a liquidity fund. Approval of deposits (within specified limits) when prepared by another member of the team.
Other responsibilities
1. Ad hoc projects as required.
2. Covering for team member absences where trained.
ALL ABOUT YOU
1. Must have good organisational skills.
2. Have excellent verbal and written communication skills. Able to use those skills in a range of ways from writing clear reports for decision by the Trustees, to influencing others and giving them clear instructions where their help is needed, or they need to take action.
3. Be confident to work independently and exercise judgement but also to judge appropriately their limitations and what matters should be consulted on or escalated for decision.
4. Must be computer literate, with good knowledge of Microsoft software.
5. Prior experience gained in a similar role would be advantageous.
NOTES
Please apply via this portal as e-mail applications may not be processed and include your Future Fit Plan if possible.
By applying for this vacancy, you are confirming that you have made your Line Manager aware of your application and that you are at a point in your career with Unilever where it is appropriate for you to be applying for other positions.
Should you require additional information or reasonable adjustments to allow you to present your best self during this process, please contact your Talent Partner Emily Casey on emily.casey@unilever.com
What we offer
Whilst the role is advertised on a full-time basis, we would be happy to discuss possible flexible working options and what this may look like for you. We strive to achieve a family-friendly and inclusive workplace and to, above all, create possibilities for all.
Diversity at Unilever is about inclusion, embracing differences, creating possibilities and growing together for better business performance. We embrace diversity in our workforce. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. We are also more than happy to provide reasonable adjustments during our application and interview process to enable you to be present your best self. To find out more, including about our Employee Resource Groups, please click here Equity, Diversity & Inclusion (unilever.com).
Relocation to the UK
Please be aware if you are applying for this role from outside the UK, if successful, your application will be treated as a self-initiated Change Location Outside of Country (CLOC) transfer. This means any relocation costs must be self-funded with the potential to reclaim some specific pre-approved expenses up to £5,000. Please speak to your Talent Partner if you have any questions. #J-18808-Ljbffr