Job Description
Client Accountant\n\nBond Street 9:00-5:30\n\nPermanent\n\n45-50k\n\nThe individual will be responsible for several key functions within the finance team, with the aim of delivering an exceptionally high standard of work, whilst also seeking to drive positive change through innovation and improvement to current procedures in place. The role profile has been split into duties on a Weekly, Monthly, Quarterly and Annual basis.\n\nKey Tasks (Weekly/Monthly/Quarterly/Annually)\n\nClient Accounting\n\nManage and maintain all Asset Level bank accounts, including but not limited to Rent, OpEx, CapEx, Deposit, General Income Accounts etc.\nBank Receipting - Post all ad-hoc receipting outside of accounts receivable duties and manage and maintain detailed reconciliations for audit purposes. Included but not limited to Portal Payments, Deposit Receipts (TDS/Reposit), Interest etc.\nBank Refunds - Prepare all bank refunds to be processed on the bank and manage and maintain ledgers to accurately reflect transactions on the accounting systems/tenant ledgers.\nBank Reconciliations - Distribute weekly bank reconciliations to invested parties and clients, as part of signed management pack, covering all Asset Level Bank Accounts and any General/Ad Hoc accounts.\nAd-Hoc - Manage and Maintain any ad-hoc income reconciliations, including commissions, deposits (TDS/Reposit).
Detailed records to be managed and ledgers to be maintained.\nProcess monthly rent sweeps in line with Client IPD requirements.\nManage and maintain all asset level Deposit Reconciliations and perform routine audit to ensure platform reconciles back to accounting system.\nIdentify missing TDS accounts to be set up/paid and alert relevant individuals to ensure compliance.\nReview and Authorise Supplier invoices as part of weekly/bi-weekly supplier payment runs. Reviews to ensure invoices are correctly allocated to the appropriate cost headings, with correct description, amounts and within budget etc. \n\nService Charge\n\nAssist with annual budgeting for all assets, based on detailed reviews of actual expenditures/POs with Building Managers, Finance, Asset Management etc.\nPrepare Estate budgets where applicable for purposes of recharging back to commercial tenants based on agreed terms per leases.\nInput final approved budget onto Accounting System and ensure that apportionment is correct across all schedules.\nRaise quarterly service charge to Landlord accounts and Commercial Tenants and send invoices.
Deal with any queries from Landlords and Commercial tenants where applicable.\nRequest quarterly service charge funding from Clients and reconcile back to Landlord Service Charge accounts.\nProcess any YE adjustments and ensure system is locked to ensure no discrepancies in accounting.\nProcess any YE Audit adjustments where applicable.\nPost Audit, raise balancing charges/Credits where applicable.\nReconcile and close service charge year and advance to new year. \n\nReporting\n\nDeposit accounts reconciled as at month-end/quarter-end date.\nEnsure all banks are reconciled as at month-end/quarter-end date.\nReview unposted charges report and post any charges related to month-end/quarter-end date.\nEnsure all invoices are raised for deferred income report.\nEnsure quarterly service charges invoices have been raised and reconcile landlord service charge accounts.\nReview all supplier invoices on register and authorise all invoices related to month end/quarter-end date.\nReview PO report to close/delete any charge.\nEnsure that all Petty cash/Recharge invoices have been received and posted/accounted for.\nDetailed BVA analysis across all assets including investigating any major variances/missing invoices. Liaise with Building Managers/Finance on any potential invoices missing or discrepancies.\nRecommend any accruals and prepayments with detailed description provided for review by management.\nEnsure all Investor Reporting and General Reporting Deadlines are adhered to \n\nAdhoc\n\nManage tenant ledgers and post/transfer any ad-hoc receipts or charges from one tenancy to another.\nAssist Credit Control with tenant transactions where applicable.\nSetting up ad-hoc and one-off units/tenants and raise ad hoc charges and invoices as and when required.\nReconcile dilapidation charges per ledgers in line with TDS Reports.\nSetting up commercial tenants including their rent charges and apportioned service charges.\nAssisting with audit queries as per requirements.\nAssisting the Finance Team when required.
\n\nPerson specification\n\nProperty Management experience within a customer-focused environment.\nActively embrace and work within the Company Values.\nAble to show an understanding of and commitment to good customer care.\nAble to show an understanding of and commitment to property services and managing landlord and customer relationships.\nAble to communicate effectively and clearly in writing and verbally, including drafting correspondence and documents.\nStrong attention to detail.\nAbility to work in a varied and demanding role with appropriate supervision.\nAbility to work to strict deadlines and be organised and efficient.\nDemonstrable experience and ability to use ICT packages i.e. Microsoft Word and Excel.\nSelf-motivated, with high energy and enthusiasm.\nPragmatic, creative approach to problem solving, with emphasis on fast and practical solutions.\nDemonstrable experience of taking responsibility for own actions and development opportunities, maintaining high levels of integrity.\nCommitment to equality, diversity, and mutual respect; accepting differences and treating everyone fairly. \n\nDesirable\n\nKnowledge and experience of using Qube\nAccounting background \n\nAdecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.
The Adecco Group UK & Ireland is an Equal Opportunities Employer.\n\nBy applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website