Main area Administrative Services Grade Band 4
Contract Fixed term: 12 months (N/A)
Hours Part time - 22.5 hours per week (Thursdays, Fridays, Mondays and Tuesdays - working hours to be discussed)
Job ref 436-6921067
Employer Birmingham and Solihull Mental Health NHS Foundation Trust
Employer type NHS
Site The Barberry Centre
Town Birmingham
Salary £26,530 - £29,114 per annum, pro rata
Salary period Yearly
Closing 03/03/2025 23:59
Band 4 Medical Secretary - Mood Disorder Services
Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.
Job overview
An exciting opportunity has arisen for an experienced and highly motivated and dedicated administrator/secretary to provide a comprehensive secretarial service to the lead Consultant Psychiatrist and members of the medical team within the specialist Mood Disorders service.
The post holder will support the Mood Disorders team (currently the only one available within the West Midlands) to deliver a clinical service which includes out-patient care, IV Ketamine and transcranial magnetic stimulation treatments and to assist in managing the appointments of patients being considered for clinical trials.
With a knowledge of working with people who suffer from poor mental health being desirable, the post holder will be responsible for undertaking a wide range of administrative and secretarial duties, which include the receipt of all correspondence, booking of new patient appointments, diary management, and organisation of meetings and attendance at MDT weekly meetings, and the clinics administration etc. The audio transcription and text processing of clinical letters, report and other correspondence as required by the medical team.
You will act as a focal point of contact and be responsible for the dissemination of information, messages and enquiries for the mood disorders team, liaising with multidisciplinary team members, research teams, other health professionals and staff within the Trust, GP’s, Social Workers, Service Users, Carers and any other appropriate external agencies.
Main duties of the job
We are looking for an experienced and confident Medical Secretary to undertake a wide range of administrative and secretarial duties, the audio transcription for clinical letters, reports, case summaries and other correspondence as required by the consultant, the clinical and research team. They will assist in the organisation and delivery of the Specialist Mood Disorders Clinic which includes a Ketamine Clinic and shortly a Neurostimulation Clinic.
It is essential that applicants should be able to work on their own initiative, demonstrate effective organisational skills, the ability to prioritise workload and process enquiries in a confidential and timely manner.
Working for our organisation
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.
Detailed job description and main responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
Person specification
Training & Qualifications
* AMSPAR Diploma or Medical Terminology Qualification
* GCSE English Grade C or equivalent
* RSA III Typing/Word Processing
Knowledge and Experience
* Significant admin/secretarial experience working in a health or equivalent environment
* Significant experience of using Microsoft Office Packages including: Word, PowerPoint, Outlook, Excel and Publisher
* Knowledge of good practice and systems of work within a secretarial/PA field
* Experience of minute taking
* Experience in working with people who suffer with Mental Health or other related problems
* Experience of dealing with a range of disciplines and agencies
Skills
* Ability to work under pressure, as part of a team as well or alone and to be able to prioritise workload
* Excellent written and communication skills
* Reliable and self motivated
* Adaptability/flexibility and ability to cope with change
Our Trust is committed to treating individuals fairly and ensuring they have the same opportunities to fulfil their potential, even if this means doing things differently for different people sometimes. We are working hard to ensure our workforce reflects the diversity within Birmingham and Solihull and that our services meet the needs of all diverse service users and carers.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. As part of our safe recruitment practice pre-employment checks will be undertaken before any appointment is confirmed.
All successful applicants will be required to complete the Trust’s induction programme. The Fundamental (Statutory and Mandatory) training will be in an e-learning format. You will be required to complete training modules online (approx. 9-14 hours depending on post) by the end of your second week with us.
If you are successful at the shortlisting stage of the recruitment process we may contact you via email to advise you of the interview details. Please ensure you access your email account from which you applied regularly once the position has closed.
Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications.
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