We are seeking an organised, professional, and proactive individual to join our Private Client Team as an Administration Assistant in Dewsbury. This is an excellent opportunity to provide essential support to our fee earners and represent the ethos and values of Jordans Solicitors.
* Salary: In line with the National Minimum Wage
* Hours: Full Time, 5 Days per Week (35 hours per week)
* Office Base: Dewsbury
Key Responsibilities:
* Provide day-to-day administrative support to fee earners, including digital filing (ensuring 100% accuracy), opening/closing/archiving matters, and typing documents.
* Manage financial tasks such as cheque requisitions and writing cheques.
* Handle incoming and outgoing correspondence, including posting letters and managing telephone enquiries/messages.
* Support the Private Client Team, including scanning original documents (e.g., Wills and LPAs), entering documents into the Will Bank System, certifying copies, and preparing documents for client appointments.
* Check fee earners' diaries and engross documents in readiness for appointments.
* Type receipts for collection of keys/original documents.
* Print Fee Earner letters and collate them when they are not in the office.
* Ring clients to inform them that their original documents are ready for collection.
* Handle new enquiries as part of the private client telephone rota.
* Comply with office procedures, Lexcel requirements, and the company’s Core Values to ensure smooth operations.
About You
We are looking for someone who is:
* Highly organised and able to prioritise tasks effectively in a busy office environment.
* Professional, approachable, and welcoming, with strong communication skills.
* Comfortable using IT systems and willing to adapt to new software (training will be provided).
* Detail-oriented, with a commitment to accuracy and confidentiality.
* Able to embody the CREATE values and contribute to a supportive team environment.
#J-18808-Ljbffr