Job Overview
Come and Join Frimley Health NHS Foundation Trust, where we offer a wide variety of challenging and rewarding roles within a supportive, innovative and dynamic work environment!
We have an excellent opportunity for an Administrative Assistant to join in Intensive Care.
We have one vacancy 21 hours per week, 3 days a week.
As an Administration Assistant for the Intensive Care Unit, you will be responsible for providing a comprehensive administration service to a specific area of the Intensive Care team and Critical Care Rehab team, which will include supporting a clinical team.
This is a diverse role, and you will be working in a busy and fast-paced environment within a team that values and supports each other. We are looking for people with administration experience, strong communication skills with the ability to work on their own and in a team, and who can demonstrate our Trust values.
Main Duties of the Job
You will be processing and sending clinic letters, data inputting, printing out patient discharge summaries from EPIC, supporting the wider teams as per service needs, and other general administrative tasks.
The role includes telephone and written correspondence with patients and Service Users.
1. Require good working knowledge of Microsoft Office applications, excellent IT skills, and highly organized with good planning skills.
2. To plan and organize own work schedule with the use of appropriate planning aids, demonstrating good time management and an ability to cope with the unexpected.
3. To obtain and organize information in support of own work activities, maintaining confidentiality in accordance with organizational procedures.
4. To ensure that secure systems are in place for the storage of all resources, including computerized information.
5. To provide administrative and secretarial support to all relevant meetings, including the preparation and distribution of agendas, minutes, and other documents, as well as arranging venues and ordering refreshments when required.
6. To set up and maintain effective filing, bring forward, and retrieval systems.
7. To develop and maintain effective working relationships with other staff in the Directorate and the Trust, ensuring that a professional and seamless service is provided.
8. When requested, identify and access information sources correctly, supplying the information in an appropriate format and within required deadlines.
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