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Main area: Administration
Grade: NHS AfC: Band 4
Contract: Fixed term: 9 months (Expected contract end date of 27 October 2025: Secondment only for current NHS employees)
Hours: Full time - 37.5 hours per week (Monday-Friday; 7.5 hours per day, and to include covering the core hours of 08.30-16.00)
Job ref: 990-SE-6643939-E
Site: Explorer House
Town: Southampton
Salary: £26,530 - £29,114 per annum
Salary period: Yearly
Closing: 06/01/2025 23:59
Job overview
Would you like to join a friendly and dynamic team that supports the delivery of medical education for the healthcare workforce?
We are seeking a Support & Development Coordinator to provide a broad range of business and administrative support to the Professional Development Unit within the Workforce, Training and Education (WT&E) directorate working across the South East, and based at our office in Explorer House, Southampton.
We need a highly motivated and enthusiastic individual, with excellent administrative and organisational skills, to join a team that provides courses and other educational support to resident doctors and those who support them through their training.
Main duties of the job
The postholder is responsible for administrative and coordinating tasks associated with planning and implementing learning events held on site and at external venues, as well as responding to queries about funding and entitlements. Tasks will include:
* Dealing with a range of mailbox queries
* Involvement in event planning, securing venues and trainers/facilitators
* Using an online course booking system
* Advertising
* Processing expenses
* Updating webpage content
All activity is undertaken within the context of pursuit of the highest quality of training, whilst also maximising value for money.
Working for our organisation
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
* Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
* Making the NHS a great place to work, where our people can make a difference and achieve their potential.
* Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
* Optimising the use of digital technology, research, and innovation
If you would like to know more or require further information, please visit NHS England.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you’ll usually need to be paid the ‘standard’ salary rate of at least £38,700 per year, or the ‘going rate’ for your job, whichever is higher. You can find more information on the Government website.
Detailed job description and main responsibilities
The successful candidate will be part of a small team, also able to work independently and using their initiative. They will be IT literate with a strong grasp of Word, Excel, Outlook, SharePoint and MS Teams. They will have excellent interpersonal and communication skills (both written and verbal) and the ability to engage with stakeholders at all levels, both internal and external. In addition, they must have excellent attention to detail and a high level of accuracy in all work.
You can find further details about the job in the attached Job Description.
Secondments
Applicants from within the NHS will be offered on a secondment basis only; agreement should be obtained from their employer prior to submitting the application.
Person specification
Qualifications
* HNC/A Level/ NVQ4 or other diploma or equivalent level of knowledge
Knowledge and experience
* Experience of working in a team environment and delivering team objectives
* Evidence of working effectively under pressure, resolving issues, meeting deadlines and prioritising workload in a challenging and demanding environment, as an individual and for a team.
* Experience of working in a customer care environment.
Skills & Capabilities
* Excellent planning and organisational skills.
* Effective time management and able to manage own workload.
* Team player and able to motivate others and self.
* IT literate with good Word, Excel, SharePoint and Outlook skills.
* Able to deliver a high standard of customer care, taking appropriate action to maintain quality and respectfully resolve any queries or complaints, using initiative where necessary.
* Excellent attention to detail and a high level of accuracy in all work.
Communication Skills
* Excellent interpersonal and communication skills, both written and verbal.
* Able to use online communication platforms such as Microsoft Teams to conduct business
* Able to manage conflict and have difficult conversations in a positive and effective manner.
Equality and Diversity
* Understanding of, and commitment to, equality of opportunity and good working relationships
Our commitments to you
We are passionate about creating an inclusive workplace that promotes and values diversity. We know that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers better patient outcomes. We strive to ensure our people feel trusted, valued and empowered. We’re passionate about nurturing and developing people. When you join us, we want you to grow and excel, and we offer many opportunities for you to do that. We welcome your talent and enthusiasm irrespective of age, disability, neuro-divergence, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have policies and procedures to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability and/or who are neuro-divergent.
We welcome applications from disabled candidates. If you meet all the essential criteria, you will be guaranteed an interview.
Applications from job seekers who require sponsorship to work in the UK under the Skilled Worker route are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
If applying for this role on a secondment basis, please make sure you have obtained prior agreement from your current line manager to apply for this position.
Please note that we currently do not accept applications via recruitment agencies.
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NHS England
Employer certification / accreditation badges
Name: Jeff Avenall
Job title: South East Professional Development Unit Manager
Email address: Jeff.Avenall@nhs.net
Telephone number: 01962 690 381
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