PA to Controller
Location: UK, London
Length: 3 months
Rate: £14.00 – £16.00 p/h (Inside IR35)
Hours: 35 hours per week (Mon-Fri, 2 days in the office)
Role Overview:
This position requires a skilled communicator who is knowledgeable about the activities and responsibilities of the managers they support. The individual will serve as the primary point of contact, managing complex and confidential situations in an efficient manner. Responsibilities include organizing events, meetings, and handling logistics such as venue bookings, travel arrangements, and accommodation.
Skills/ Experience:
* A good communicator with knowledge of the managers or activities they assist, the job holder will act as the first point of contact handling complex and confidential situations and requests in a timely and effective manner
* Organise events and meetings, including the booking of venues, travel and accommodation
* Provides some diary management services, including the management and scheduling of key calendar appointments ensuring effective use of managers’ time
* Frequently liaise with various internal and external contacts, screening and prioritising all forms of incoming communications
* Maintain efficient and effective filing system, ensuring all documentation catalogued and organised using internal systems
* To undertake other duties appropriate to the post including the collation and preparation of invoices, raising purchase orders and processing expenses, providing assistance to the managers
* Prepare documents, presentations and other materials to a clear brief, using established formats and standard software
* Prepare straightforward analysis, manipulation and interpretation of data
* Dealing with routine issues and coordinating more complex responses, ensuring that these are delivered in a timely and effective manner
* Responsible for coordinating team IT requests, user administration, systems access and record keeping. Working with the lead asset manager to ensure those who are joining or moving to the department are equipped appropriately with the correct IT assets, and leaver’s assets are returned
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