About us We are looking for an enthusiastic and collaborative individual to join our team as a PMO Coordinator, supporting delivery of the HR and Finance Transformation Programme. This post is based in the Digital Services teams within IT Services, which is widely recognised across the organisation for its project management and business analysis expertise and provides a strategic project delivery capability for the University. We are looking for someone who enjoys working in a highly collaborative manner, is flexible and pragmatic whilst working to high standards, and who is willing to make a significant contribution to the continued success of our work. If you’ve been looking for an opportunity to work in a fast-paced and complex environment, supported by a friendly, close-knit and high-performing team of passionate and committed colleagues, we would love to hear from you. About the role The HR and Finance Transformation Programme is a significant investment by the University aimed at delivering significant, transformational change in how human resource and finance services are delivered. This high profile, multi-year programme will see the University join with a technical implementation partner to deliver significant digital change that underpins a focussed and rigorous simplification and consolidation of associated processes to deliver modern, user-focused services that support staff and students across the institution. The main duties of the role holder will include: Maintaining and organising project and programme documentation, ensuring all records are up-to-date and accessible. Monitoring project and programme progress, updating dashboards and reports, and liaising with the programme team for updates and information; support analysis on programme performance. Facilitating communication between different stakeholders, including project managers, change managers, business and technical analysts, and external partners. Work closely with the programme leaders to set-up and arrange programme meetings, workshops, engagement sessions etc as required; support with communications, reminders, and arranging and sharing session recordings as required. Setting up and managing project and programme management tools, systems and information storage, ensuring they are effectively utilised. Assist in identifying, managing and mitigating risks and issues that arise in the course of the programme. Assist with project and programme budgeting, cost tracking, and financial reporting. Provide training and support to project teams on programme tools, processes and best practices. Support wider IT change portfolio management administration tasks, including the preparation and sharing of portfolio dashboards and reports. Skills, Experience & Qualification needed Details of the main qualifications, knowledge, skills, experience and qualifications essential to the post (as stated in the ‘person specification’ in the job template) Excellent administrative and organisational skills, including demonstrable planning, prioritisation and time management skills Able to work as part of a team but also independently Flexible approach to changing or challenging circumstances Ability to prioritise work where there are conflicting deadlines and demands whilst ensuring an excellent service level Level 3 qualification. (Qualifications at this level include A levels. Please view the full list.) We also welcome applicants with equivalent non-UK qualifications or equivalent professional experience. Taking responsibility for delivering defined work initiatives Gather, analyse, interpret and report data/information Use of digital technologies relevant to the role Communicate effectively in verbal and written formats, including the use of a variety of digital tools Evidence of upholding our behaviours as specified in the job description. Interview date: Thursday 8 May 2025 For an informal discussion about the post, please contact: Timothy Andrew, Interim Assistant Director (Digital) on timothy.andrewyork.ac.uk The University strives to be diverse and inclusive – a place where we can ALL be ourselves. We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University. We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. EqualityatYork