Hepburn Bio Care – Personal Assistant (part time)
Location: Office in Southampton, UK
Hours: 20-25hrs a week, Monday to Friday
Contract: Part time / FTC with potential to become permanent with holiday entitlement + bank holidays + healthcare
Reports to: CEO Monaco
WHO WE ARE
Hepburn Bio Care formulates and produces a full range of environmentally friendly cleaning and wastewater treatment products, Pre-Treatment Processes and Biomass Systems including own brand of certified organic body care and pet care products.
Founded in 2006, Hepburn Bio Care is committed to creating a safer healthier world by treating all wastewater, sewage, FOG etc. at its source and replacing all toxic chemicals and tons of plastics with less, non-toxic, biodegradable super concentrated products.
Hepburn is a world leader in supplying environmentally friendly products and services to the corporate marine and land-based industry, including Royal Caribbean, Carnival, Disney, Disney World and Norwegian Cruises, BP Nigeria fleet, and Islands in the Caribbean. We are now an approved vendor to Saudi Arabia Red Sea Zone. With our office in Southampton, Account Managers in Monaco & Florida, and warehouses in strategic locations around the world, we work on a global scale. Joining our vibrant and rapidly growing company, you will make a difference to the planet and your children’s future helping to preserve it for future generations.
WHAT WE ARE LOOKING FOR
We are seeking an organized and proactive part-time personal assistant to join our team. This role will support administrative tasks and manage office supplies both in the UK and Monaco. Work as a direct support to the CEO for any administrative work required. The ideal candidate will have a strong attention to detail, excellent communication skills, speak French, and have a passion for the marine and eco-friendly industries.
Key Responsibilities:
* Assist with identifying and gathering relevant research information.
* Assist with general office tasks, such as filing, scanning, and organizing company documents.
* Manage and respond to phone calls, emails, and other communications as directed.
* Maintain office calendars and coordinate meetings or appointments.
* Assist with travel arrangements and accommodation for the CEO and senior management.
* Help with other administrative tasks as required.
* Assist with ensuring the office environment is clean, organized, and well-maintained.
* Support team members with general office tasks as necessary.
* Coordinate with vendors for office supplies, equipment maintenance, and other external services, mainly for France/Monaco.
Required Qualifications:
* Strong organizational and time management skills.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office (Excel, Word, Outlook) and other office software.
* Excellent internet research skills for identifying and gathering relevant information on various topics, including AI and emerging technologies.
* Proficiency in finding and procuring the best prices for products or services using online platforms and databases.
* Strong ability in report writing, arranging research into clear, concise, and insightful documents.
* Familiarity with search techniques on platforms like Google, AI-specific tools, and other research databases.
* Comfortable working independently using their own initiative and as part of a team.
* Attention to detail and the ability to multi-task.
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