Work performed during normal business hours. Additional evening and weekend hours may be requested to support department, division, and University program projects and initiatives.
This is a temporary non-benefit eligible position.
Position End Date: Open Date 12/17/2024
Close Date: Open Until Filled
Special Instructions to Applicants:
For Applicants Seeking Job Opportunities within the University:
Internal: Internal applicants will be considered within the first five (5) business days of the posting period.
External: External applicants will be considered on the sixth (6) business day of the posting period.
Position Summary Information:
Primary Purpose:
Under general direction of the Director of Student Involvement, and in collaboration with campus partners, the Student Event Coordinator will be responsible for two primary functions: 1) work with the central campus scheduling system, Event Management Systems software (EMS), and 2) support the centralized scheduling function for reservable meeting and event spaces for all student events on the Stockton campus. This position will provide front-line support to students and student groups authorized to reserve space for meetings and events.
Essential Functions:
* Evaluates all student event requests for university space usage for meetings and events for reservable spaces. Uses judgment to determine which university facility best meets the requested usage needs.
* Follows and enforces EMS guidelines, definitions, and practices for meeting and event scheduling.
* Approves or denies space requests based on appropriate lead time, suitability of venue, conflict or potential conflict, and availability of campus partners.
* Serves as a primary subject matter expert for EMS for student events. Maintains current knowledge of EMS product and its capabilities.
* Coordinates reporting to serve Facilities colleagues for visibility into upcoming events and activities on campus.
* Meets with student requestors to provide guidance related to ensuring building access, setup/teardown, and technology are scheduled.
* Provides liaison support with Pacific Technology to coordinate upgrades and patches to the system.
* Serves as a resource for providing focused EMS training to new users across campus.
* Maintains EMS user accounts and troubleshoots access issues.
* Front-facing with students to manage campus spaces and room reservations.
* Performs other duties as assigned or requested.
University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc.
This position serves as Campus Security Authority (CSA) as outlined by the Clery Act. CSAs have federally mandated responsibilities to report crimes that are reported to them.
Minimum Qualifications:
* High School Diploma or GED
* One (1) year of related office work experience.
* One (1) year of experience working with office technology, including Microsoft Office Suite.
Preferred Qualifications:
* Two (2) years related work experience.
* Experience working with event management systems (i.e., EMS Campus, EMS Enterprise, EMS Professional, EMS Lite, Ad Astra or R-25).
* Experience working with facilities management systems (i.e., FAMIS).
Skills/Knowledge and Expertise:
* Advanced proficiency in Event Management Systems (EMS).
* Word processing and spreadsheet application skills.
* Experience in working with databases.
* Excellent data entry and keyboarding skills.
* Good oral and written communication skills.
* Ability to work independently without direct supervision.
* Accuracy and attention to detail.
* Positive attitude and proven ability to work successfully with diverse populations.
* Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
* Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping, and reaching. Occasional lifting up to 25 pounds.
Work Environment/Work Week/Travel:
Work performed in a standard office environment. Work performed during normal business hours. Additional evening and weekend hours may be requested to support department, division, and University program projects and initiatives.
Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business.
Hiring Range:
$21.00 - $25.00 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
AA/EEO Policy Statement:
University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
* * Do you have a high school diploma or GED?
o Yes
o No
* * Do you have at least one (1) year of related office work experience?
o Yes
o No
* * Do you have at least one (1) year of experience working with office technology, including Microsoft Office Suite?
o Yes
o No
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