NHS AfC: Band 8a
Main area: Digital Strategy, Portfolio & Governance - Portfolio Office Management
Grade: NHS AfC: Band 8a
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 349-COR-6994732C
Site: Oxford Road Campus, Cobbett House
Town: Manchester
Salary: £53,755 - £60,504 per annum, pro rata
Salary period: Yearly
Closing: 27/02/2025 23:59
Job Overview
A fantastic opportunity has arisen for a motivated and organised Portfolio Office Manager to join the Group Digital Services Team at Manchester Foundation Trust (MFT). We are looking for skilled, enthusiastic, and dedicated staff with a delivery focus who can align to our values and behaviours. You will be delivering exciting change initiatives, service improvements and defined projects across our portfolio of work, supporting the achievement of the MFT Digital Strategy and wider organisational strategies and digital aspirations.
You will form part of a growing, motivated, and supportive team and will be well placed to develop your skills and knowledge of managing Portfolio Office Teams. The role encompasses supporting the design, adherence and secretarial support to Digital Services’ Governance structures, providing a PMO service offering to projects- ensuring that they are supported to deliver to standards and schedule and reviewing all of Digital Services’ Portfolio deliveries in order to ensure Risks and Issues are managed well and that dependencies between projects’ deliveries are understood and managed effectively.
Main Duties of the Job
This is a busy and rewarding role in a team which supports the transformation of services through the utilisation of technology in accordance with trust-wide business requirements. Your application must be able to demonstrate that you have a sound understanding of business change, project and programme delivery, have strong verbal, presentation and written communication skills, advanced IT skills understanding and working knowledge of digital change initiatives and the ability to work with a variety of stakeholders.
Person Specification
Qualifications
Essential criteria:
* Degree or equivalent qualification in an IT or business related subject
* Evidence of Personal Development
* Prince 2 Practitioner or ISEB PPSO or P3O qualification
Desirable criteria:
* Managing Successful Programmes, or Agile Project Delivery
* Experienced in Process design and implementation
Experience and Knowledge
Essential criteria:
* Demonstrable experience within a complex organisational environment involving project or programme support work (PMO)
* Demonstrable experience of managing PMO teams previously
* Understands the distinction between BAU and Change
* Intermediate skills in MS Excel; ability to create simple formulae and set-up a spreadsheet to meet a specific requirement (e.g. tracking financial information)
* Understands the distinction between risk and issue within the change delivery context
* Provision of support to governance meetings including preparation of supporting papers (e.g. agenda / papers) and accurate minute-taking
* Fully competent in the use of MS Office packages: Outlook, Word, Excel, PowerPoint, Project
* Knowledge of industry standard PMO services and their contribution to effective project delivery
Desirable criteria:
* Experience of working in multiple PMO structures within complex organisations, or direct PMO Manager to a significant IT / transformational programme of work
* Experience of managing multiple PMO teams within complex organisations, or direct PMO Manager to multiple, significant IT / transformational programme of work
* Project or programme experience within NHS organisation
* Experience of working within project or programme environments using a range of change delivery methodologies and PMO best practice
* Advanced MS Excel skills, ability to utilise formulae, macros, conditional formatting to summarise multiple source of information in a clear and accurate format
* Evidence of Risk Management support, tracking and monitoring RAID Logs, chairing Risk Workshops or Boards
* Chairing meetings
* Use of SharePoint, ideally at administrator level
* Use of industry standard planning or project repository tools
Attributes
Essential criteria:
* Provide and receive information on matters which may be complicated and accurately summarise these for onward cascade
* Sound numeric reasoning and ability to capture and monitor financial information accurately
* Sound verbal reasoning skills with the ability to communicate accurately and appropriately with individuals from across the organisational hierarchy
* Motivated individual who strives for continuous improvement and seeks opportunity to add value
* Ability to analyse situations / information to identify and resolve a range of problems
* Plan tasks and activities which may require adjustment due to variable workload / interruptions
* Ability to form effective working relationships with individuals from across the organisation
* Collaborative approach and good team working
Desirable criteria:
* Evidence of supporting the creation / review of status reporting such as Highlight Reports
* Evidence of support in financial planning and control, budget monitoring, procurement support
* Evidence of forming and nurturing multiple stakeholder relationships in complex environments
* Ability to scan the horizon and proactively anticipate challenges or risks to deadlines or milestones
* Able to negotiate with others to mitigate challenges to meeting a deadline or delivery
* Ability to influence others to reach a desired outcome
Employer Certification / Accreditation Badges
Further Details / Informal Visits Contact
Name: Alfie Nelmes
Job title: Head of Portfolio & Strategy
Email address: alfie.nelmes@mft.nhs.uk
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