Practice Manager - Manchester Care Center
At Central Maine Healthcare, our team members are committed to providing exceptional care and experiences for our community and for each other every day.
Central Maine Healthcare is looking for a Practice Manager to join the Manchester, ME Care Center team!
This is a Full Time, benefits eligible position.
Position Summary:
Has overall responsibility of assigned CMMG Practice(s). Supports the operations, policies, and initiatives of the practice and promotes the organization’s mission to provide exceptional healthcare in a safe and trustful environment. Assists in the development and implementation of the strategic plan and guides staff to understand and support the mission and vision of CMHC. Leads/participates in performance improvement activities within the department with a goal to achieve best practice. Successfully monitors and maintains profitability, productivity, patient experience, and staff engagement.
Education and Experience:
* High School Education
* BA Preferred, or combination of equivalent education and experience in healthcare management
* 3-5 yrs. experience in healthcare management with direct reports
Essential Duties:
Leadership & Organizational Governance
* Serves as the champion of the patient experience
* Engage patients utilizing exceptional customer service practices in alignment with the Five Must Haves:
o Greet people with a smile, friendly eye contact and say hello
o Take people where they are going, rather than point or give directions
o Use key words at key times. “Is there anything else I can do for you?”
o Foster an attitude of gratitude.
o Round with reason and purpose.
* Facilitates positive resolution of all patient complaints and inquiries within the required time frame. Takes appropriate action to recover from a service difficulty, ensuring that the necessary action is taken to affect a prompt resolution to the customer’s problem.
* Ensures that Patient Experience data/reports through vendor are evaluated consistently observing for positive trends and opportunities.
* Meets or exceeds targeted patient satisfaction goals.
* Promotes team building, trust and respect in every aspect of the organization. Facilitates cooperation between providers, clinical and non-clinical staff as well as across inpatient and outpatient departments when appropriate to ensure seamless care delivery for patients and providers.
* Connects with, inspires and engages team members in a participatory decision-making environment with a “we” versus “I” approach.
* Works with other key individuals, including the Manager Provider in identifying, developing, implementing and monitoring initiatives that support the development of Best Practices within CMMG.
* Gains commitment of team to the organization’s mission, values and goals and to the department’s established goals. Translates this work into operational guidelines that achieve patient, family, physician and staff satisfaction.
* Performs other related duties as assigned or described by the organization’s policy, procedures, and HIPAA.
Operations Management
* Supervises day to day performance of all support staff, clinical staff, and manages practice operations in collaboration with other members of the leadership team.
* Coordinates daily workflow and practice operations including daily huddles and provides coverage as needed.
* Reviews Cerner Practice Management Reports in Business Objects daily/weekly/monthly as required and populates dashboards using this data.
* Leads practice efforts to maintain a state of regulatory readiness for JCAHO, State or CMS visits.
* Champions “excellence every day” to support infection prevention strategies and other patient safety initiatives within the organization including Outside Eyes Visits.
* Directs the proper maintenance of the physical environment including furniture and other office furnishings according to standards supporting IP and Materials management policy.
* Collaborates with the contracting, credentialing and medical affairs offices.
* Interacts daily with physicians, support staff, and patients to resolve problems as they occur.
* Coordinates CME’s with providers per policy and maintains records for each transaction.
* Assists in the development and implementation of policies and procedures, including review. Follows HIM policy related to medical record release, informed consent, and other EMR issues.
Human Resource Management
* Interviews, and recommends hiring, progressive discipline, or termination of personnel in collaboration with Human Resources Consultant and/or Employee Relations Specialist.
* Supervises, coaches and supports employees with patience and clarity, fostering positive and actionable feedback to staff during quarterly touchpoints and annual review.
* Ensures that employee onboarding plan is organized and competency documentation is completed. 90 day Evaluation returned to HR/and within manager's file.
* Ensures that providers have an onboarding plan that is organized and efficient utilizing standard work.
* Schedules and facilitates regular staff meetings and trainings to ensure staff competencies are being accessed, and maintains attendance records and minutes, as team dynamics mature, allow staff to facilitate when appropriate and participate in problem solving.
* Maintains appropriate staffing levels and skill mix for the safe provision of patient care.
* Establishes a positive work environment through a culture of employee appreciation, recognition and acknowledgement of employee successes and contributions to the team.
* Manages the practice's payroll within the payroll system, including resolution of payroll issues and edit logs. This includes ensuring proper processing for FMLA, LOA, ESB and Choice Time in accordance with policy and regulations.
Financial Management
* Prepares operating and capital budgets.
* Monitors performance relative to budget and creates and manages action plans to address any budget variance as necessary which includes staffing and cost reductions.
* Prepares productivity reports and communicates with providers on a regular and ongoing basis.
* Manages processes to maximize practice revenues including template adjustments.
* Seeks support from finance analyst as needed. Access system for budget review and variance reports.
* Builds and maintains ongoing collaborative relationships with staff and providers in the practice to facilitate positive staff morale and support provider productivity by resolving problems and enhancing communication.
* Oversees all purchasing for the practice to include approving invoices, requisitions, ordering of supplies and preparing and processing check requests as needed.
Quality
* Maintains up to date knowledge of JCAHO and CMS regulations affecting the practice.
* Promotes and supports a culture of safety.
* Ensures Practice has Safety Flip Chart and completes drills and surveys as directed by safety officer.
* Ensures Practice has a Safety Representative and that they attend meetings regularly, and communicate with staff during huddles or staff meetings.
* Reports all adverse events and provides follow up documentation within CM Safety Event Reporting tools.
* Creates and operationalizes action plans to address any Practice safety concerns.
What It’s Like Working At CMH:
We are all about our team members' growth and health. That’s why we prioritize work/life balance, community-based wellness initiatives and tuition reimbursement or student loan repayment for ALL of our team members.
CMH offers a robust benefits package that includes:
* Robust Paid Time Off (PTO) program
* Medical plan with enhanced Tier 1 benefits provided within the CMH system.
* Dental plan
* Vision plan
* Health Savings Account (HSA)
* Basic Life insurance at no cost
* Supplemental Life insurance
* Long-term disability insurance
* 401(k) or 403(b) retirement savings plans
* Tuition IO partnership for student loan repayment assistance and tuition assistance
* Family leave program for Parental Leaves
* Comprehensive Wellness Program
Living in Central Maine:
While not at work, our team members enjoy the endless opportunities for entertainment that Maine has to offer. Outdoor enthusiasts can enjoy skiing, boating along the coast and hiking at a state or national park. Centrally located to several popular attractions, residents can embark on day trips to Boston, North Conway, New Hampshire and Boothbay Harbor. Maine is a wonderful place to raise a family, with safe communities and great public and private schools.
About Central Maine Healthcare:
Central Maine Healthcare is an integrated healthcare delivery system serving 400,000 people living in central, western and Midcoast Maine. CMH's hospital facilities include Central Maine Medical Center in Lewiston, Bridgton Hospital and Rumford Hospital. CMH also supports Central Maine Medical Group, a primary and specialty care practice organization. Other system services include the Central Maine Heart and Vascular Institute, a regional trauma program, LifeFlight of Maine's southern Maine base, the Central Maine Comprehensive Cancer Center and other high-quality clinical services.
If you are passionate about making a difference and are looking for your next great career opportunity, we look forward to reviewing your application!
About Us
AT CENTRAL MAINE HEALTHCARE YOU ARE AT THE CENTER OF EVERYTHING WE DO
Our why, our purpose, drives every decision and action we take as a healthcare system. We strive every day to deliver exceptional care, and to improve our community. We are a non-profit organization that is breaking the traditional healthcare mold by bringing our patients and their families high value, low cost, and award-winning care while focusing on creating an exceptional experience for them; all within their communities. To accomplish this, we only hire individuals who are committed to excellence, who embody the principles of our CMH Experience Service Standards, and who are ready to step in and help their fellow team members achieve those exceptional results for our patients, their families, and the community.
The organization is broad in its footprint, with three (3) hospitals in Bridgton, Lewiston, and Rumford, and over 75 individual practices within our Medical Group. Lewiston’s Central Maine Medical Center is a certified and award-winning level two trauma center, along with our Central Maine Heart and Vascular Institute and the upcoming highly anticipated launch of our comprehensive state of the art cancer treatment center. Both Bridgton and Rumford Hospitals are four (4) star accredited acute care hospitals, and our Medical Group and Maine Urgent Care Centers have won multiple awards within their specialties. As a system, we are a six-time winner of the Leapfrog Safety A Rating since 2019, representing some of the highest quality care and outcomes nationwide. Our awards and accolades are only possible as a result of our commitment to culture, and a focus on safety and inclusion, in each of our patient’s experiences and in the experiences we create within our teams.
If you are a person who is looking for a way to give back to your community, to help improve the lives of patients or those who care for our patients, and want to be part of a growing organization that is setting the bar for Maine healthcare, apply to join Central Maine Healthcare today!
Diversity and Equal Employment Opportunity
CMH actively promotes diversity in its workforce at all levels of the organization. We strive to create and maintain a setting where we celebrate cultural and other differences and consider them strengths of the organization. CMH is an equal opportunity workforce and no one shall discriminate against any individual with regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, genetic information or veteran status with respect to any offer, or term or condition, of employment. We make reasonable accommodations to the known physical and mental limitations of qualified individuals with disabilities.
#J-18808-Ljbffr