Job Duties:
* Use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office
* Manage online and paper filing systems
* Develop and implement new administrative systems, such as record management
* Organise the office layout and maintain supplies of stationery and equipment
* Maintain the condition of the office and arrange for necessary repairs
* Organise and chair meetings with staff - in lower-paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this
* Ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies
* Delegate work to staff and manage their workload and output
* Promote staff development and training
* Implement and promote equality and diversity policy
* Write reports for senior management and deliver presentations
* Respond to customer enquiries and complaints
* Review and update health and safety policies and ensure they're observed
* Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
* Arrange regular testing for electrical equipment and safety devices
* Attend conferences and training
* Manage social media of the organisation
* Conduct Interviews
Skills:
* Excellent organisational and time-management skills
* Knowledge of Microsoft office suite (word, PowerPoint, excel, outlook) and other commonly used office packages
* Strong it and typing skills
* The ability to prioritise tasks and work under pressure
* Good team working skills and the confidence to lead and motivate a team
* The ability to manage your workload and supervise others concurrently
* Excellent interpersonal, oral and written communication skills, with the ability to converse at senior and board level
* Negotiation and relationship-building skills
* Attention to detail
* Flexibility and adaptability to changing workloads
* A problem-solving approach to work
* Project management skills
* A familiarity with legislation in the areas of employment, equality and diversity, and data protection - this is useful, but not essential.
Qualifications:
* Business administration/Business management
* Computing and Information Technology
* Human Resource Management
* Management
Working Hours:
37.5 hour week
Salary:
Market Competitive Salary
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