✨ Full-Time Remote Medical Secretary + 1 Saturday a Month at a Leading Paediatric Practice! ✨
💙 Are you an organised, detail-loving Medical Secretary who thrives in a dynamic environment?
💻 Looking for a full-time role with with the chance to work in a friendly private practice?
🏥 Want to make a real difference to families and children while enjoying a flexible work-life balance?
If you answered YES, then this could be your perfect role! 🎉
Even if you don’t have medical secretarial experience, but you’re enthusiastic, a fast learner, highly organised, and passionate about delivering outstanding patient care—we want to hear from you!
📍 What’s the Role?
We are seeking a proactive, detail-oriented Medical Secretary to support our busy paediatric private practice both remotely and in-person.
✅ Full-Time Remote Work (Monday–Friday)
💻 Providing medical secretarial support from home
⏳ Hours: 9:00 AM – 5:30 PM (30-minute unpaid lunch break)
✅ One Saturday a Month (Mandatory)
🏥 Covering reception and administrative duties at our West End, London clinic
📅 Hours: 8:30 AM – 4:30 PM
💰 Bonus! Additional pay + reasonable travel expenses provided.
📆 Prefer a day off in return? We’re flexible!
✅ Additional Cover When Needed
📅 Providing occasional Saturday cover for team absences (with extra pay).
⚠️ Important: If you’re unable to commit to Saturdays or don’t live within a reasonable distance of London, this role may not be suitable.
💼 What You’ll Be Doing
🔹 Patient Experience & Communication
✔ Creating a seamless, professional, and empathetic experience for patients and families.
✔ Handling patient queries (clinical, administrative, and financial) via email and phone.
✔ Supporting distressed or anxious patients with kindness and professionalism.
🔹 Medical Administration & Secretarial Duties
✔ Appointment Booking – Ensuring all patients are scheduled correctly with no gaps.
✔ Email & Phone Management – Responding promptly and professionally.
✔ Clinic Preparation – Making sure everything runs smoothly for each appointment.
✔ Clinical Typing – Transcribing and proofreading dictated letters.
✔ Records Management – Uploading, scanning, and retrieving patient notes securely.
🔹 Finance & Billing
✔ Processing invoices & insurance claims – Ensuring smooth transactions.
✔ Taking patient payments – Handling self-pay transactions before appointments.
✔ Advising on insurance matters – Assisting patients with billing queries.
🔹 Marketing & IT Support
✔ Representing the practice professionally in all interactions.
✔ Managing patient data protection systems and IT-related admin tasks.
🎯 What We’re Looking For
✔ Medical secretarial experience (preferred, but not essential for the right candidate!)
✔ Proficiency in Microsoft Office (Word, Outlook) – Essential.
✔ Strong organisational skills & attention to detail – You keep everything running smoothly.
✔ Excellent written and verbal communication skills – Essential.
✔ Ability to work independently & problem-solve proactively – A must!
✔ Friendly, professional, and patient-focused mindset – You genuinely care about helping people.
Key Personal Qualities:
✨ Enthusiastic & proactive
✨ A fast learner
✨ Highly organised
✨ Passionate about excellent patient care
💡 What’s in It for You?
✨ Competitive Salary – Based on experience (details available upon request).
✨ Work From Home – Five days a week!
✨ Supportive Team – Join a friendly, growing practice that values your work.
✨ Career Development – Gain valuable experience in a leading paediatric allergy practice.
✨ Extra Pay for Saturdays – Plus travel expenses!
🏡 Home-Working Requirements
To work remotely, you will need:
✔ Your own computer/laptop, printer, scanner, and shredder.
✔ A quiet workspace with a reliable high-speed internet connection.
✔ Microsoft Office installed on your device.
🔹 We Provide: A dedicated practice telephone line, anti-virus software, and reimbursement for practice-related stationery and printing costs.
🚀 Excited? Here’s How to Apply!
📩 1️⃣ Email us at: PMchildrensallergydoctors@gmail.com
✏️ 2️⃣ Subject Line: Tell us why you’re excited to apply + attach your CV
💡 3️⃣ Your Dream Role: Describe what your ideal job looks like
🌟 4️⃣ Why You? Tell us what makes you the perfect fit
🔍 5️⃣ Skills & Experience: Highlight what you bring to the table
🔗 6️⃣ LinkedIn Profile (if available) – Drop your link!
Know someone who’d be perfect for this role? Tag them or share this post! 🎉
📩 Contact:
📧 Tracy Kennedy, Practice Manager
📩 Email: PMchildrensallergydoctors@gmail.com
🛑 Shortlisted candidates will be contacted. This role is subject to the Rehabilitation of Offenders Act 1975, and a DBS check will be required.
✨ We can’t wait to meet you! ✨