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Project Administrator (SEND Transformation Programme), Antrim
Client: Education Authority
Location: Antrim, United Kingdom
Job Category: Other
EU work permit required: Yes
Job Reference: 9df02bf4ef07
Job Views: 6
Posted: 09.02.2025
Expiry Date: 26.03.2025
Job Description:
JOB PURPOSE
The post-holder will report directly to the Project Officer grade within the assigned project and will be required to work effectively with senior staff across the programme and EA. Through the delivery of comprehensive project administrative support, the post-holder will contribute to the smooth running and development of the project and administrative affairs.
MAIN DUTIES AND RESPONSIBILITIES
* Review existing programme and administrative procedures and protocols, developing clear and consistent procedures and protocols for the project, and communicate these to staff across the project.
* Responsible for the line management of Project Support Officers within relevant workstreams.
* Support the Project Officer and wider project team with the ongoing management of project planning, performance, and the risk register for the project.
* Assist in collating and summarising complex papers and information, e.g., business case, highlight reports, and project planning documentation, in an appropriate format for the Project Officer and senior members of the project.
* Monitor tasks, actions, and improvements associated with the implementation of the project plans and report to the Project Officer.
* Support the Project Officer and senior members of the project with the ongoing monitoring of project budgets and financial reporting arrangements.
* Provide clear information and informal coaching to project staff to enhance awareness and improve understanding of business and administrative processes throughout the project.
* Create, maintain, interrogate, and progressively develop database/information systems to enable central coordination of project and administrative support activity across the project.
* Maintain and manage information, record, and report on behalf of the relevant projects.
* Support the Project Team with the preparation for, attendance at, and actions arising from meetings as required.
* Provide accurate minute-taking support as required.
* Liaise with internal and external stakeholders on behalf of the Project Team as required.
* Ensure that all duties are carried out with complete confidentiality and to the required standard as agreed with the Project Officer.
* Contribute to emerging project developments as required.
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