The Project Coordinator works closely with the Project Management team, providing basic customer service, organization, inside support, preparation of standard reporting, and tracking all orders to ensure they are current and in good standing.
Essential Functions
* Assist project management team in coordination and communication in a timely manner to meet the construction schedule.
* Prepare and submit quotes and work orders to customers and technicians within the agreed-upon timeframe, including the ability to perform a construction take-off from blueprints, and process architectural revisions and bulletins (as required by account).
* Communicate effectively through verbal and written communication to General Contractors, Customers, and Field Technicians, and to Internal Departments regarding the status of orders. Prepare timely update reports for management and customers as needed.
* Follow up correspondence in writing (email primarily).
* Respond to phone calls in a timely manner.
* Communicate with factories and suppliers.
* Monitor orders and provide tracking for shipments.
* Prepare direct entry sales orders.
* Provide close-out documents as required.
* Resolve project issues quickly and efficiently, communicating not only the problem but also a resolution to all required parties. If unable to find an acceptable solution, escalate to the Project Manager / Team Lead.
* Coordinate orders across the US, Canada, and Puerto Rico.
* Display working product knowledge of materials: Doors, Frames, Door Hardware.
Minimum Qualifications
* Proficient in Microsoft Products, including but not limited to Excel, Word, and Outlook.
* Functional and working knowledge of computers.
* Must pass pre-employment background check and drug screen.
Knowledge, Skills and Abilities
* Effective time management and organizational skills.
* Detail-oriented.
* Good mathematical skills.
* Effective communication skills, both verbal and written.
* Self-motivated and proactive with the ability to multi-task.
* Blueprint reading and specification interpretation preferred; Construction Engineering, Construction Management, Construction Technology, or equivalent experience a plus.
Physical Demands
Must be able to lift up to 50 lbs.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EOE Minorities/Females/Disability/Veterans; VEVRAA Federal Contractor
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
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