What's involved with this role:
Temporary Executive Support Assistant/ Admin
Reference no: Kirklees TCL 0009 70EE / 1
Pay Rate: £14.17 per hour PAYE
37 Monday – Friday, normal working hours
This opening assignment is for 2-3 months
City: HUDDERSFIELD
Hybrid working
You will provide a comprehensive executive support service to the Chief Executive and the Councils executive leadership team.
The role requires experience of providing administrative and executive support services in a large organisation, including diary and email management; preparing for meetings including agenda planning accurate minute taking or recording of decisions as appropriate; organising of meetings, work proactively as a member of a team to achieve team and service objectives, offering support to colleagues as required; knowledge of Microsoft Office packages; to be flexible and adaptable.
Key Responsibilities:
An effective, flexible, and responsive executive support service
Coordinate and prepare for meetings and events, including accurate minute taking or recording of decisions as appropriate
Reply to correspondence as directed, using information gathered from appropriate sources
Screen visitors, incoming calls, mail and email and deal with routine matters, redirecting as appropriate
Contribute to the delivery and improvement of the service through promoting quality and customer standards within the secretarial support function
Develop effective working relationships with Senior Managers and other customers, for example Councillors, Head teachers and partners
Develop and maintain effective systems to support the work of the team and ensure the most efficient working practices are followed
Produce accurate and timely information in an appropriate and accessible format
Deal with financial information effectively and accurately, including reconciliation, monitoring, updating, and dealing with discrepancies.
Deliver the service in a friendly, professional, and responsive manner
Perform in a consistent and effective way, reflecting and improving on own performance
Qualifications:
Must have a relevant qualification in Ecology – can be wide ranging (marine biology etc)
CIMA Qualified – desirable
Knowledge:
Knowledge of project management techniques, and the ability to prioritise and manage ongoing project work
Advanced knowledge of applications and systems such as Microsoft Office to enable an effective support to be provided, and quality advice given in relation to its best use within the service
Experience:
Experience of providing administrative and executive support services in a large organisation, including diary management, agenda planning and organising of meetings
Skills & Abilities:
Literacy skills to be able to produce routine documentation
Numeracy skills to be able to produce statistical information
Ability to plan, develop, monitor, and review the use of financial resources
Ability to understand and work effectively within a political environment and deal with Councillors and Council issues impartially and with sensitivity
Ability to assist in the commissioning, procuring, and monitoring of goods and/or services
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
***Qualification details and any other experience/skills relevant to the role to help support your application (and help us to help you!) – please give full details within your CV document.
Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.
Please feel free to apply to us directly via jobs@tclrec.com by quoting the job reference and exact job title.
To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.
ALD
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Job Ref: Kirklees TCL 0009 70EE / 1
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.