Posted 2 days ago
Description
Join the number one real estate team Connie Widmann and Team with William Raveis Real Estate in Newtown, CT, a fast-paced and dynamic team with exciting growth potential. As an Executive Assistant, you will play a crucial role in ensuring smooth day-to-day operations, managing transactions, overseeing marketing and social media efforts, and providing high-level administrative support.
Responsibilities
Executive & Administrative Support:
* Monitor and manage emails, including client and attorney correspondence. Flag important emails for Connie and organize inbox into transaction or subject-based folders.
* Maintain and coordinate Connie’s calendar.
* Track commissions, ensure Romio is up to date, and enter data into the spreadsheet.
* Prepare contracts, listing paperwork, and transaction-related documents, ensuring they are circulated for digital signatures.
* Maintain compliance by organizing files in SkySlope, submitting commission requests, and ensuring all required documents are filed.
* Prepare marketing materials and comparative market analyses (CMA) for listing appointments.
* Print and organize buyer packets for showings and email tour schedules in advance.
* Attend listing photo shoots and assist with staging when needed.
* Ensure timely payment of MLS auto-pay, board dues, and E&O insurance.
* Manage team licensing with DCP, including renewals and adding/removing team members.
Marketing & Social Media Management:
* Create and schedule social media posts using Hootsuite, including:
* Just Listed/Sold announcements (How I Did It posts after closing).
* Open house promotions.
* Market insights from Keeping Current Matters (KCM).
* Engaging lifestyle and local event content.
* Holiday posts.
* Strategically boost social media posts to increase reach.
* Maintain and update Google Business profile.
* Upload virtual listing tours on YouTube.
* Develop dedicated property websites for listings using Luxury Presence (LP).
* Build targeted mailing lists using Property Radar.
* Collaborate with the regional marketing coordinator to create/update marketing materials.
* Write original copy or refine content using AI tools.
* Design and send quarterly newsletters through Mailchimp (or potentially via Follow-Up Boss (FUB)).
Qualifications
* Not required, but having a Real Estate License would be added value.
* 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar
* Must have graduated high school or received an equivalent certificate of completion
* Accustomed to working on strict deadlines and handling confidential information
* Experience using Microsoft Office
* Strong organizational skills, communication skills, time management skills, and interpersonal skills
Compensation
$68,500 yearly
As an Executive Assistant for Connie Widmann & Team, you’ll play a critical role in supporting one of the top real estate teams, ensuring smooth operations, enhancing our online presence, and helping drive business growth.
* Exciting & Fast-Paced Environment – No two days are the same! You’ll manage schedules, coordinate transactions, and streamline operations to keep the business running seamlessly.
* Social Media & Marketing Impact – Use your creativity to manage and grow our online presence through engaging content, helping to increase visibility and client engagement.
* Growth & Development – Gain valuable industry experience and mentorship while honing your skills in business management, real estate, and client relations.
If you’re detail-oriented, tech-savvy, and love being the backbone of a thriving business while elevating its digital presence, this is the perfect opportunity for you!
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