Dynamic Office Administrator Sought for Busy Office in Helensburgh
We are seeking a highly skilled Office Administrator to manage a variety of administrative tasks and provide exceptional support to our team.
About the Role
This role offers a 9/75 working pattern, meaning you'll enjoy every other Friday off. As the first point of contact for visitors, you'll play a key role in ensuring the smooth operation of our office.
Key Responsibilities:
* Serve as the Front of Office support at our East King Street (EKS) office.
* Welcome visitors, conduct safety/security briefings, and issue passes.
* Coordinate interviews at EKS, as well as meetings for the Managing Director both at EKS and the Naval Base.
* Organise and manage onsite medical clinics.
* Maintain and update the ESH medical database.
* Act as the main point of contact for security systems and utilities at EKS.
* Manage stock of security forms, passes, and office consumables (IT equipment, stationery, refreshments).
* Oversee cleaning contractors and handle on-site tasks as required.
* Act as the onsite Fire Warden.
* Manage incoming and outgoing goods and mail.
* Ensure office licenses are up to date.
Required Skills, Qualifications and Experience:
* Prior experience in Administration, Reception, or a similar role.
* Strong interpersonal skills with the ability to interact confidently with employees, visitors, and VIPs.
* Ability to create a welcoming and professional environment.
* Self-motivated and capable of working independently, with a proactive attitude towards problem-solving.
* Proficiency in Microsoft Office Suite and database management.
* Exceptional organisational skills with a keen eye for detail.
* Strong communication abilities and adept at multitasking in a fast-paced environment.
What We Offer:
We are committed to the physical, mental and financial wellbeing of our employees. On top of working in a highly supportive, friendly, respectful environment, you can expect:
* Flexible working with the option to work a 9 day fortnight.
* Competitive salaries alongside a flexible holiday entitlement.
* A wealth of benefits, including private medical insurance, competitive pension, dental, critical illness, life assurance, travel insurance, employee discounts, and more.
About Lockheed Martin UK – Strategic Systems:
We are a leading provider of specialist Waterfront In-Service Support to the Royal Navy's Submarine Programs. Our team is responsible for the management of operations at RNAD Coulport and supports the joint US and UK submarine design efforts.
Equal Opportunity Statement:
We are proud to be an equal opportunity employer and are committed to maintaining a diverse and inclusive work environment. We believe that diversity of thought leads to better solutions for our customers and are committed to finding the best candidate for the job.