Job Specification
· Assisting the Head of Operations with the day to day running of the department.
· Manage movement of casks between warehouses and bottling halls, liaising with hauliers, both UK and Global.
· Leading bottling projects along with the Sales Manager, including liaising with the Bottling Hall to get label approval, bottling dates, and shipping dates. Communicating with the end client.
· Ensuring bottling projects are shipped correctly, including correct Certificates and documents.
· Speaking with warehouses to request regauges and movements, along with stock inventory reports.
· Support, prepare and analyse spreadsheets for Head of Operations and Accounts.
· Warehouse reconciliation and rent invoicing, including a twice-yearly stock take.
· Using couriers both UK and Global including DHL, UPS, and FedEx, tracking and dealing with customs issues.
· Keeping online systems correct and up to date, and ensuring all processes and procedures are kept up to date.
· Work with Accounts on invoice re-charging.
· Ad hoc office admin
· Assist in event organising, including set up and breakdown, and attending events out of office hours.
· Generally supporting the Directors, Head of Operations, Accounts and Sales Staff with any other administrative tasks as and when required
· Learning about Whisky and the Whisky cask business including Whisky types and distilleries.
* Please note this is not about managing a large team of people - you may need to deputise for the Head of Operations in their absence which means managing 1-2 people at the most.
Guidance and on the job support to be provided.
Person specification
· Operations and Logistics experience – essential.
· High level of IT skills – Google Drive, including Google sheets– essential.
· Proficient in Microsoft Excel & Word– essential.
· Basic Numeracy Skills
· Organisational skills
· Quick learner
· Focused / Motivated / Proactive
· Good people person
· Able to take instruction.
· Able to work in a team environment.
· Basic Knowledge of and Interest in Whisky
· Available immediately (or short notice period).
Remuneration
· Full time – 40 hours a week
· Salary - £35k - £40k (dependent on experience)
· 9am-5pm in office, 5 days a week.
· Office location - Linen Hall, 162-168 Regent’s Street, London, W1B 5TG
· 28 days holiday plus bank holidays
· After a year’s service, access to MediCash.
· Laptop provided.
· Probation Period – 6 months
About Cask Trade
* Cask Trade is the first company to create a real trading marketplace for individual casks of whisky anywhere in the world.
* Our aim is to facilitate the buying and selling of casks amongst independent bottlers, and individuals looking for a monetary return or just on a romantic journey to own a cask.
* We are a team of whisky professionals made up of masters of cask trading and whisky appreciation. Combined with our passion, we have over 25 years of knowledge and experience in valuing, tasting and managing the entire life cycle of a cask.
* Cask Trade has grown exponentially since its inception at the end of 2018 having set up a Cask Trade in Hong Kong to serve the ever increasing demand in Asian and Australasian countries.
* Our company is well-financed and holds all appropriate licenses and certification to enable us to safely store and manage casks across the United Kingdom and on behalf of customers around the world.
* We have an exceptional stock list of fully owned casks, offering a wide variety of whisky of different sizes, ages and finishes from more than 60 distilleries across Scotland, as well as Irish Whiskey, bourbon and rum.
* Our stock is at different price points to suit any buyers purchasing strategy.
* Creating an open marketplace for all allows for simple trade and honest industry pricing. We manage the entire evolution of any cask, including samples, health checks and the whole bottling process, with shipping worldwide.
* We offer multiple in-house exit strategies, including re-selling to our international network of independent bottlers, other investors, as well as listing your cask for sale on our stock list or auction site at no cost to you.
* We have set up the first worldwide, on-line, auction website for the sale of Whisky casks – Auctionyourcask.com
* Visit our website for more information: www.casktrade.com