Job summary Following some changes within the team we are looking for a Facilities Operations Support Officer to facilitate the administration of stock(consumables / medication) and vehicle fleet support. Whilst the role is part of the central Facilities team based at our Head Office in Osprey Court, it will involve working / liaising with co-owners across all 9 of our bases to support the effective management of our services in delivering excellent patient care across BNSSG. Applicants must be over the age of 25 for insurance purposes. Previous applicants need not reapply.Sponsorship not available for this role. Main duties of the job As Facilities Operations Support, your role as a member of the central Facilities Team alsoinvolves supporting day to day functions at Head Office, and liaison with external agencies.o Medication and Consumables supporto Vehicle Fleet Supporto Communication and Relationshipo Vehicle Administration About us BrisDoc is a proud provider of NHS Healthcare. We have been delivering 'patient care, by people who care' for over twenty years. We run an exciting range of Primary Care Services, including an Urgent Care Service, GP Practices, and the Homeless Health Service. This enables BrisDoc to offer excellent healthcare 24 hours a day, 365 days a year to over one million people across Bristol, North Somerset & South Glos. We're a Social Enterprise and an Employee-Owned Business. This means the decisions we make are for the good of our patients, workforce, and wider community. This involves prioritising the health of our patients, protecting our environment, and improving the social and economic status of our population. Our 'Community Fund' is a staff lead team who work closely with health-based charitable causes, both local and international, to invest time and money in improving the lives of people in disadvantaged communities. By joining BrisDoc, you will be part of an innovative organisation that prides ourselves on being a fantastic place to work; somewhere that you will feel valued, supported, developed and part of a family. We strive to make sure every member of the team feels proud of the work they do and the service that we offer. Date posted 01 April 2025 Pay scheme Other Salary Depending on experience Dependent on experience Contract Permanent Working pattern Part-time Reference number Facilities Support Job locations Unit 21, Osprey Court Hawkfield Business Park Bristol BS14 0BB Job description Job responsibilities Medication and Consumable support Ad hoc delivery of medications and to assist the Meds Management (MM) lead withthe distribution of Controlled Drugs (CDs) once a month Consumables audits - 1 base per month Record and dispose of Out of Date (OOD) consumables Vehicle Fleet Support Replenish paperwork and stock as required Return used prescription packs to the Medicines Stock Control Administrator Printing drivers paperwork ready for the following week Recording drivers completed paperwork and preparing monthly performance figures for Operations Team Managers To complete incident reports as required following checks/audit processes To complete a full audit on each car monthly To check for any damage on the vehicles, taking pictures to report back to the Facilities Manager / Facilities Coordinator Updating paper work and version log Vehicle Administration Vehicle maintenance fuel, MOT, servicing, tax, administration and reporting of governance checks Recording weekly fuel data and inputting into the database and notifying the facilities Manager of any discrepancies Communication and Relationship To maintain excellent communication and close collaborative working between IUC Service Delivery Team and Facilities Team as well as other key stakeholders across Practice Services, departmental and organisational boundaries To facilitate the sharing of information where necessary and in accordance with information governance principles Escalate issues appropriately to appropriate managers I services or with the Facilities team Additional duties Carry out other base, vehicle and audit checks as requested (peak flow, resus, First Aid, monthly health and safety checks, Ketone & Oxygen) To collect medications from Southmead pharmacy when required To support the delivery of action plans to address specific performance or quality issues To provide support to the Facilities Manager / Facilities Coordinator as required To provide cover for other members of the Facilities team during periods of planned and unplanned leave as required Carry out all our PAT (Portable Appliance Testing) requirements throughout BrisDocincludes logging data, ensuring PAT is well planned and carried out in a timely manner. To carry out Fire Warden training Due to nature of the role a driving licence is essential To assist and plan the calibration of medical equipment Job description Job responsibilities Medication and Consumable support Ad hoc delivery of medications and to assist the Meds Management (MM) lead withthe distribution of Controlled Drugs (CDs) once a month Consumables audits - 1 base per month Record and dispose of Out of Date (OOD) consumables Vehicle Fleet Support Replenish paperwork and stock as required Return used prescription packs to the Medicines Stock Control Administrator Printing drivers paperwork ready for the following week Recording drivers completed paperwork and preparing monthly performance figures for Operations Team Managers To complete incident reports as required following checks/audit processes To complete a full audit on each car monthly To check for any damage on the vehicles, taking pictures to report back to the Facilities Manager / Facilities Coordinator Updating paper work and version log Vehicle Administration Vehicle maintenance fuel, MOT, servicing, tax, administration and reporting of governance checks Recording weekly fuel data and inputting into the database and notifying the facilities Manager of any discrepancies Communication and Relationship To maintain excellent communication and close collaborative working between IUC Service Delivery Team and Facilities Team as well as other key stakeholders across Practice Services, departmental and organisational boundaries To facilitate the sharing of information where necessary and in accordance with information governance principles Escalate issues appropriately to appropriate managers I services or with the Facilities team Additional duties Carry out other base, vehicle and audit checks as requested (peak flow, resus, First Aid, monthly health and safety checks, Ketone & Oxygen) To collect medications from Southmead pharmacy when required To support the delivery of action plans to address specific performance or quality issues To provide support to the Facilities Manager / Facilities Coordinator as required To provide cover for other members of the Facilities team during periods of planned and unplanned leave as required Carry out all our PAT (Portable Appliance Testing) requirements throughout BrisDocincludes logging data, ensuring PAT is well planned and carried out in a timely manner. To carry out Fire Warden training Due to nature of the role a driving licence is essential To assist and plan the calibration of medical equipment Person Specification Essential skills and experience Essential Good general level of education including GCSE equivalent qualifications in English and Maths at Grade 4/C or above Experience in administration where attention to detail is required Evidence of computer literacy skills including Microsoft Word and Excel Able to quickly establish rapport and credibility with others in the team and respect their contribution Desirable Higher education qualifications in Administration or Business Familiarity with HR systems or databases for managing employee records Previous experience of providing administration support within the Facilities Department Knowledge of PAT (portable appliance testing) Person Specification Essential skills and experience Essential Good general level of education including GCSE equivalent qualifications in English and Maths at Grade 4/C or above Experience in administration where attention to detail is required Evidence of computer literacy skills including Microsoft Word and Excel Able to quickly establish rapport and credibility with others in the team and respect their contribution Desirable Higher education qualifications in Administration or Business Familiarity with HR systems or databases for managing employee records Previous experience of providing administration support within the Facilities Department Knowledge of PAT (portable appliance testing) Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name BrisDoc Healthcare Services Address Unit 21, Osprey Court Hawkfield Business Park Bristol BS14 0BB Employer's website https://brisdoc.co.uk/ (Opens in a new tab)