Business Support, Administrative Assistant
Business Support, Administrative Assistant
Apply remote type: On-site
Location: London, GBR
Time type: Full time
Posted on: Posted 2 Days Ago
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Role Summary
To support delivery of general administrative duties alongside specific business administration support to the leadership team at 40 Leadenhall.
To help implement and manage an effective operating framework that delivers consistency and continuous improvement in administration standards with all service partners within the team.
This ensures the entire service delivery is following the operating standards set around People, Quality, and Process. Success is measured through tangible results being captured and reported on to demonstrate a high standard of performance throughout the team.
Team Structure
Reporting to the Business Administration Manager and taking direction from the 40 Leadenhall Leadership Team.
Key Responsibilities
* Office Housekeeping
* Ordering supplies on behalf of Service Partners and the 40LH Management team
* Raising & Filing Purchase Orders
* Providing Admin support to the Business Administration & 40LH Management team.
Business Administration
* Work with the Management team to implement, monitor, and report on the business objectives and performance.
* Support and administer the in-house finance monitoring system to include raising of Purchase orders and updating the filing system.
* Assist in procedures that support a consistent approach for service partners in managing their team members' journey of employment.
* Help Coordinate the planning and implementation of strategic workshops and away days to meet objectives and culture of 40 Leadenhall.
* Support the Business Admin Manager to help ensure the framework reflects the one team approach.
* Assist in driving a culture of customer focus and service excellence.
* Support and contribute to the timely compilation of providing reports.
* Support & help monitor reports on compliance for the Management team.
* Develop, implement, and monitor the teams Activity Calendar.
* Actively support and assist in implementing continual improvements to the department’s support service.
* Assist with review and implementation of trackers and reports to support operational efficiency.
General Administration
* Provide Office Management support such as stationery ordering, printing, and other requests.
* Follow 40 Leadenhall financial and procurement guidelines.
* Provide all general administrative duties such as meeting room booking, diary management, and note-taking.
* Coordinate the Leadership team's attendance.
* Carry out all other general operational tasks as directed by the Business Administration Manager.
Quality Systems
* Support the team working towards the successful accreditation to quality operating standards.
* Implement and support integrated management systems.
* Support the Business Administration Manager on regular audits.
* Help raise awareness and engage the team with appropriate memberships and networking opportunities.
Document Management
* Support and develop efficient tracking and filing systems.
* Implement document control processes.
* Assist in developing a shared electronic filing system framework.
* Assist with periodic audits of the shared filing system.
* Assist in implementing document templates in accordance with the 40LH Brand Guidelines.
People Orientation
* Assist in monitoring training needs and delivery for the 40 Leadenhall team.
* Assist in the development of the 40 Leadenhall Welcome and Induction.
* Liaise with service partners administrators providing guidance.
* Support the development and monitoring of the communication plan.
* Support the Business Administration Manager in leading by example.
* Actively seek and assist on the team’s recognition pathway.
This job description sets out key elements and responsibilities of the role, but it is not intended to be exhaustive and does not constitute a contractual document. Duties may be changed to meet changing needs or circumstances.
Location: On-site – London, GBR
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.
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