Job title: Accounts Assistant - Operations
Job type: Full time, 40 hours per week
Contract type: Permanent
Hybrid working: Two days office, three days remote (upon successful completion of probation); Full-time in the office for the first 3 months.
About us
K2 Corporate Mobility is a leading B2B provider of comprehensive global mobility services to multi-national companies relocating their most valued employees. We manage and broker services through our global partner network and operate as a true business partner – an extension of our clients’ HR functions.
Headquartered in Guildford, UK, K2 serves every location worldwide via our regional hubs located in North America, Europe, Scandinavia, Middle East, Africa, Asia and Australia.
We’re independent, ambitious, entrepreneurial, diligent go-getters and we believe in delivering only the best for our customers. What sets us apart is our people. We employ the best and allow them to be the best they can be.
K2 has the unique family feel, and the successful candidate will not just be joining a company, but also the K2 Family.
The Role
The role will operate within the Relocation Accounting (Expense Management) area of finance. This side of the business manages the expenses of assignees whilst abroad on assignment and this is done via a mix of direct management and indirect via Hessel Global Mobility Expense Management.
The role is responsible for the day-to-day processing of assignee transactions/invoices, reconciling statements and preparing relevant payments to top up facilities.
The function is undergoing review and change, the initial period will require significant processing and reconciliation but as the function develops and change becomes operational the role will move in direction to better align to an Accounts Assistant role.
Hours of work
Monday to Friday 8.30am – 5.30pm. Hybrid working applies, two days based in our Guildford office as needed to perform the role and build relationships which is an integral part of the K2 culture within the business.
Main Duties and Responsibilities
* Managing the AP ledgers for the relevant Relocation Accounting facilities
* Processing transactions from the facilities and reconciling to the external providers split
* Raising funding payments as and when required
* Correspond with partners and respond to inquiries within specified time frame
* Supporting the Relocation Accounting Team on providing key monthly reports that are pivotal to driving visibility and improvement on the ledgers and performance.
* Assist with month end closing of the AP Ledger
* Internal audit as and when required on the Relocation Accounting team (e.g expense approval within Client policy)
* Provide supporting documentation for auditors
Experience: Skills /Abilities & Knowledge
* ‘Can do’ attitude and ability to learn quickly
* Excellent Excel and MS Office skills
* Organizing and prioritizing daily/weekly tasks
* Attention to detail and accuracy
* Ability to meet deadlines
* Adaptable to change and works well under pressure
* Knowledge of accounting software (Sage X3 desirable)
* Knowledge of working with various currencies
* Building and developing robust working relations with key vendors and with all K2 colleagues
* Great team player
* Strong customer service skills
* Demonstrate company acumen
Accountability: for GDPR & ISO
* As part of the role, the job holder will be responsible for the processing of information, which may be special category data by nature. The job holder is obliged to follow the company Data Protection, Information Security Policies.
* Full compliance and understanding whilst demonstrating full principles of all accredited ISO regulations.
Training and Education
* Knowledge of accounts payable is desirable
* Knowledge of general accounting procedures
Equal Opportunities: K2 has a strong commitment to achieving equality of opportunity and expects all employees to implement and promote this in their own work.
Health and Safety: K2 is committed to a healthy and safe working environment and expects all its employees to implement and promote its policy in all aspects of their work.
All candidates require proof that they have the right to work. Satisfactory references will be required and undertake a pre-employment health check.
Please contact the HR team at hr@k2corporatemobility.com if you need reasonable adjustments to participate in the recruitment process.
We look forward to hearing from you.
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