UHS Estates Ltd (UEL) is delighted to offer a fantastic opportunity to work with us.
Please see below for a detailed job description of the role.
Please note that UEL does not hold a Home Office Workers Licence and therefore unable to offer sponsorship.
This is a fantastic opportunity to be part of an expanding Estates Maintenance team, where our primary function is to service the hospital to ensure repairs are actioned quickly and effectively.
This role will be working closely with the electrical team, but will have some cross cover with the mechanical and building teams. You will be required to schedule works both reactive and planned, file worksheets, input data and raise purchase order requests.
Training and support will be provided where needed but ideally, we are looking for someone with experience in this already.
Knowledge of a maintenance environment is ideal along with a healthcare setting. At times this can be a fast-paced and demanding role due to the nature of the establishment.
Communication is key having to work alongside colleagues and support as well as being organised and precise. You will be required to cover the helpdesk at times so a good phone manner is needed.
Hours for this role are Monday to Friday - 07.30am to 3.30pm
UHS Estates Limited (UEL) is a wholly owned subsidiary of University Hospital Southampton NHS Foundation Trust (UHS). We are responsible for the design, construction, and ongoing maintenance of hospital buildings, as well as soft facilities management and the provision of essential equipment, consumables, and materials.
• Generous NHS pension scheme
• NHS terms of service and annual leave
• Access to an employee benefits platform offering discounts on groceries, high street shopping, family outings, holidays, and more
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
General Duties
• To provide clerical/administrative support including data input, assisting with photocopying, filing, typing, preparing and retrieving files and distribution of mail.
• Ensure that accurate records, both manual and electronic, are maintained and appropriate action is taken in a timely manner.
• Provide reception services as required, and ensure that departmental telephone calls are answered in accordance with Trust policy. Courteously and efficiently dealing with these enquiries in a timely and efficient way referring as appropriate.
• Accurate and timely data input, collect and provide statistical information as required.
• Ensure adherence to standard operating procedures at all times, highlighting to a Team Leader any situations where this is not achievable.
• Assist in the arrangement of meetings and appointments relevant to the role, attend meetings as required and produce actions/minutes as required.
• Deal with concerns/complaints as appropriate, immediately escalating where necessary to the appropriate Team Leader for action.
• Work closely with and maintain excellent communication channels with both clinical and administrative staff.
• Ensure electronic systems are kept up to date as required; ensuring that information entered onto the system is in line with the Trust’s data quality standards.
• Order stationary as required.
• If and when required provide cross-cover for other staff across the Trust to ensure a consistent and effective service is maintained at all times.
• Utilise paper-light processes where appropriate.
• Proficiently use all electronic systems required for the role, this includes Microsoft Word, Excel, PowerPoint and Teams. Undertake training as required if new technology/systems are introduced, to ensure competencies are maintained and efficiencies of the administrative processes are maximised.
For additional information, please refer to the job description and person specification.
This advert closes on Tuesday 11 Mar 2025