Job Description
We are a leading provider of technical industrial services, part of the global KAEFER Group.
Count on us for expertise and support.
Location: Multiple sites across the UK and Ireland
Contract Type: Long Term, Contract
The Opportunity
We are seeking a Business Administrator to provide office support on-site, ensuring seamless communication between site employees, clients, and management.
Key Responsibilities:
* Manage site safety requirements, including requests for personal protective equipment.
* Maintain accurate records and update emergency contact folders.
* Coordinate driver consent and online training programs.
* Raise certificates for in-house training and upload them to SharePoint.
* Process stationary orders and handle IT requirements.
* Provide HR support, including onboarding, leavers, and transfers.
* Arrange on-site inductions and request/cancel site passes.
* Upload documentation onto Exxon SharePoint and IMPACT system.
* Log and file important documents related to The Pulse, PSMS LEAD meetings, and Toolbox Talks.
* Prepare POB reports and weekly attendance records.
* Manage on-site vehicles, including data uploads.
* Process SORs/R&Rs and upload them to SharePoint and Assure.
* Arrange IHASCO training for new starts and current personnel.
* Maintain up-to-date training matrices and personnel records.
* Participate in monthly training meetings to review and identify training requirements.
* Provide general administrative support, answer phone calls, and maintain WIP reports.
* Input CDMS Labour data (Training Provided).
Knowledge, Skills & Experience
* Promote a safe working environment and maintain high standards of health and safety.
* Demonstrate strong communication skills, both verbally and written.
* Show well-organized time management and attention to detail.
* Have experience with Microsoft Excel and meeting demanding targets and deadlines.
* Be proactive, work independently, and have experience dealing with external clients.
* Hold a valid driver's license.
Why Choose Us?
Our mission is clear: to deliver exceptional technical services and support our customers' success.
We focus on improving energy efficiency, extending asset life cycles, and providing tailored solutions to our clients.
We take pride in being part of a global company with common values and diverse voices. You can count on us to make positive contributions in the communities where we live and work.
Our values:
Reliability
Ambition
Team Spirit
Respect