DUTIES AND RESPONSIBILITIES ROLES AND RESPONSIBILITIES Maintain up-to-date personnel records for all Greater Manchester Team members including personal contact details, confidential records, CVs etc. Provide high quality administrative support to the team including minute taking and distribution of such in a timely manner Manage electronic staff records (ESR) Meeting scheduling and diary management Provide a high level, professional and confidential Personal Assistant service, covering all aspects of secretarial, administrative and organisational support Co-ordinate administrative and secretarial services; including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required. Undertake coordination and collation of board papers to support delivery. Create, develop and maintain good office systems essential to the smooth running of the Greater Manchester Cancer Communication and support Assist the Associate Director in the planning and preparation of regular Board meetings for Greater Manchester Cancer. Facilitate effective communication and co-ordination of activities between members of Greater Manchester Cancer, local, regional and national agencies. Support and maintain key information on the Greater Manchester Cancer Website on behalf of the Associate Director and Programme Leads. Deal with a range of enquiries taking appropriate action and liaising with relevant staff. Finance Assist in the tracking of the Greater Manchester Cancer invoices and full expenditure in accordance with Trust policy and send all invoices to the finance office for prompt authorisation of monthly expenditure. Monitoring of stock/stationary to maintain smooth transition of business practices. Other To maintain a legal responsibility for all records (including staff health, financial, personal and administrative) gathered or used as part of your work within the organisation and comply with Data Protection Act. To maintain a statutory duty of care for their own personal safety and that of others who may be affected by their acts or omissions, by co-operating with management to enable the Trust to meet its own legal duties and to report any circumstances that may compromise the health, safety and welfare of those affected by the Trust undertakings. To confidentiality. This duty lasts indefinitely and will continue after you leave employment.