Office Administrator Location : Staines, Surrey Job Type : Full-Time, Permanent Salary : £25-30k About Us : We are recruiting for a dynamic and growing subcontractor based in Staines, our team is committed to delivering high-quality services to our clients. We are seeking an organized and proactive Office Administrator to join our team and support our daily office operations. Job Purpose : The Office Administrator will play a key role in ensuring the smooth running of our office. This position requires a highly organized individual who can manage multiple tasks simultaneously and provide administrative support across the organization. The ideal candidate will have experience in office administration, excellent communication skills, and the ability to work independently. Interview slots booked Key Responsibilities : General Office Management : Maintain the day-to-day operations of the office, including managing office supplies, coordinating with vendors, and ensuring the office environment is clean and organized. Administrative Support : Provide administrative assistance to the management team, including scheduling meetings, preparing documents, and handling correspondence. Data Entry and Record Keeping : Maintain accurate records of all office activities, including employee records, project files, and client information. Ensure that all documentation is up-to-date and accessible. Invoicing and Financial Administration : Assist with the preparation and processing of invoices, purchase orders, and expense reports. Liaise with the finance department to ensure timely payments and accurate financial records. HR Support : Assist with HR-related tasks such as onboarding new employees, maintaining employee files, and coordinating staff training and development. Client and Supplier Liaison : Act as the first point of contact for clients and suppliers, handling inquiries and providing information as needed. Health and Safety Compliance : Support the implementation of health and safety policies, ensuring that all employees are aware of and comply with relevant regulations. Event Coordination : Organize company events, meetings, and training sessions, including booking venues, arranging catering, and preparing materials. Other Duties : Perform other administrative tasks as required to support the smooth operation of the office. Skills and Qualifications : Experience : Minimum of 2 years of experience in an office administration role, preferably within the construction or subcontracting industry. Education : A-Level or equivalent qualification in business administration or related field. Technical Skills : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with office management software and basic accounting software is desirable. Communication Skills : Excellent verbal and written communication skills, with a strong ability to interact professionally with clients, suppliers, and colleagues. Organizational Skills : Strong organizational and multitasking abilities, with a keen eye for detail and the ability to prioritize tasks effectively. Problem-Solving : Proactive and resourceful, with the ability to anticipate needs and solve problems independently. Team Player : Ability to work collaboratively with a diverse team and contribute positively to the office environment. Time Management : Ability to manage time efficiently, meet deadlines, and handle multiple tasks simultaneously. Benefits : Competitive salary 25 days of annual leave plus bank holidays Pension scheme Opportunities for professional development and career progression Friendly and supportive work environment How to Apply : Interested candidates should submit their CV and a cover letter detailing their relevant experience and why they would be a good fit for this role. Equal Opportunity Employer : We celebrate diversity and are committed to creating an inclusive environment for all employees.